Registrar Service Specialist
Listed on 2026-03-15
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Education / Teaching
Academic Counselor, Education Administration
Overview
You Can Change the Life of One to Care for the Lives of Many! At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Registrar Service Specialist position today!
to learn more about Galen!
Position OverviewAs a Registrar Service Specialist at Galen College of Nursing, you will provide consistent, friendly support to the students, faculty and staff and assist with the maintenance of academic records while enforcing policies and following established procedures of the college.
Responsibilities- Verify that students have met all enrollment / admission requirements inclusive of background checks and meeting admission test thresholds.
- Assist in processing all readmission students.
- Provide timely notification to students of changes to their status with the college - probation, dismissals, etc.
- Work with other functional campus teams to meet needs of students as assigned by the Registrar.
- Meet with students and contact students on a routine basis regarding attendance, performance and progression in the program, documenting all student interactions in Ellucian Colleague.
- Provide support and assistance to all students including:
- Initial intake of students, ensuring transfer credit is understood and accepted.
- Registration assistance including verifying prerequisite/co-requisite rules.
- Processing waitlists as space permits.
- Registering students who are repeating.
- Assisting students with questions and issues.
- Assisting students with schedule adjustments during add/drop and advising on completion and financial aid impacts.
- Assisting students with ordering of uniforms.
- Monitoring clinical compliance and contacting non-compliant students to obtain required documentation.
- Assist in the preparation of reports and analysis related to student enrollment, registration, attendance, grades and other information as required by Academic Records.
- Coordinate with Student Success personnel to ensure students receive needed assistance and resources.
- Relay information, comments/complaints from students so the campus may address situations as they arise.
- Provide information on policies and procedures to students and staff when requested.
- Work with students to ensure compliance with Galen and affiliate requirements for participation (immunizations, CPR, drug screenings, etc.) as assigned by the Registrar.
- Track and report on Student interactions.
- Track and report on Student Placement and work to achieve campus strategic goals for placement.
- Track and report on other campus goals as assigned.
Education: Work toward an Associate degree preferred.
Experience: Two…
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