Academic Program Administrator

Special Instructions to Applicants:
All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

About George R. Brown School of Engineering and Computing:

The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff, and students in an inclusive environment. We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds;

to accelerate progress in building a faculty and staff who are diverse in background and thought, and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Position Summary:

The Academic Program Administrator serves as a key partner for the Department of Bioengineering, supporting the ongoing coordination and administration of academic programs and student-facing operations across the student lifecycle. Working closely with students, faculty, and departmental leadership, this role helps ensure academic processes and communications are accurate, timely, and responsive, supporting an organized and student-centered program experience.

In addition to coordinating recurring academic cycles and operational workflows (recruitment and admissions support, course scheduling and curriculum-related processes, degree planning and milestone tracking, and student-focused programming), the role contributes to three core areas of emphasis: student success and professional development, student engagement and recruitment operations, and program visibility and outcomes tracking. The position supports these priorities through strong coordination, clear communication, accurate documentation and reporting, and collaboration with school and university partners.

Ideal Candidate:

The ideal candidate is an experienced professional who brings sound judgment, strong organizational ability, and a collaborative, service-oriented approach to supporting academic programs. They are comfortable independently managing complex and recurring processes, communicating clearly with a range of stakeholders, and maintaining accuracy across systems, records, and deadlines. This person is proactive and solutions-focused, able to anticipate needs, manage peak cycles effectively, and contribute to efficient, well-coordinated academic program operations.

Workplace Requirements:

This position is exclusively on-site, necessitating all duties to be performed in-person at Rice University. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $63,000 - $68,000

* Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

● Bachelor's degree

o In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

● 2+ years of relevant experience in administrative support, program coordination, academic administration, office operations, or related work.

Skills:

* Ability to develop operational plans, timelines, and workflows to achieve program goals and manage recurring academic cycles

* Advanced organizational and time management skills, including the ability to manage multiple concurrent priorities and deadlines

* Strong written and verbal communication skills, including the ability to work with the Dean's Office Marketing and Communications team to produce polished student-facing materials and coordinate communications across stakeholders

* Advanced problem-solving skills and sound judgment, including the ability to anticipate needs, create contingency plans, and handle issues as they arise

* Ability to…