Director of Admissions

Position Type:
Support Staff

Date Posted:
12/18/2025

Location:
St. John Paul II Catholic School

Date Available:
Immediate Opening

Closing Date:
03/20/2026
Title: Director of Admissions
Supervisor: Principal
FLSA: Exempt
Hours: 7:30 - 4:00 Monday to Friday, with occasional evening and weekend work as needed.

The Director of Admissions manages and streamlines the school's admissions process to ensure an efficient, accurate, and welcoming experience for prospective students and families. This role supports the school's mission by overseeing applicant outreach, evaluation, and enrollment while maintaining strong knowledge of admissions procedures, technology platforms, and school operations. The Director of Admissions collaborates with staff, coordinates admissions events, and helps communicate the value of the school's programs to the community.

Qualifications

• Bachelor's degree
• A strong commitment to Catholic school education
• Goal oriented with collaborative work style
• Superior interpersonal, organizational and managerial skills
• Ability to gather, analyze and track data
• Effective communicator
• Strong computer skills

Mission, Values and Sense of Community

• Ensures that the mission and values of the St. John Paul II are upheld within the department.
• Gives witness to integrity and respect while representing St. John Paul II in the broader community.
• Engages and becomes part of the school community.
• Serves all St. John Paul II families with compassion and respect.

Essential Responsibilities

• Manage all areas of enrollment and re-enrollment
• Develop and implement strategies to meet the goals
• Coordinate outreach and marketing activities related to recruitment in conjunction with the Principal and the Director of Communications and Marketing
• Supervise Admissions Team and manage admissions volunteers
• Oversee the admission budget

Recruitment

• Develop a strategic plan for generating enrollment goals n Paul II
• Explore opportunities for new outreach activities for prospective students
• Explore opportunities to collaborate with other faculty and staff members to develop activities for prospective students
• Manage, plan and oversee all recruiting events, including but not limited to Open House
• Meet with interested students and families providing school tours and information about the school
• Act as liaison between the school and the applicants through the application process
• Attend private school fairs, including but not limited to Private School Preview
• Coordinate with the Director of Communications and Marketing the development of marketing materials and

Supervise the Admissions Process

• Direct and supervise the admissions process
• Track and move prospective families through admission funnel
• Compile data and monitor trends
• Keep abreast of national best practices for admissions and local HAIS procedures and timetables
• Organize and supervise Entrance Testing and Placement Testing for applicants
• Direct and supervise the Admissions Committee and the selection process
• Inform families regarding admissions decisions
• Consult with Principal, Academic Dean, and Dean of Students in final admissions decisions
• Assist the Counseling Department and Department Chairs in the correct placement of new student

Student files

• Supervise the maintenance of the applicant data base
• Oversee the preparation of new student files

Ambassador Management and Training

• Oversee the management of the school Ambassador program as well as their involvement in activities in the school
• Develop a training program for Student and Parent Ambassadors
• Develop the selection guidelines for the school Ambassadors

Reports and Committees

• Report on recruiting and enrollment activities to the principal/president
• Create Board Reports that outline enrollment trends and strategies
• Serve on the Enrollment Retention Committee of the BOA

Continuing Education

• Attend workshops on the field of education and on the admission industry

Supervision

• Receives immediate supervision from the School Principal.

The above statements are intended to describe the general nature of work performed by individuals in this job classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and qualifications required of individuals in this job classification. All job classifications may have miscellaneous job duties assigned on an as needed basis. Management, at the appropriate level, retains the right to assign and change the duties of any position at any time.