Graduate and Undergraduate Program Administrator

Special Instructions to Applicants:
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

The Graduate and Undergraduate Program Administrator supports the Department of Mathematics by overseeing the administrative and financial operations of its academic programs. This role manages graduate recruitment and admissions, provides curriculum and scheduling support, and monitors student progress toward degree completion. Reporting to the Executive Administrator, this position works closely with the Department Chair and serves as the primary liaison to campus partners, including the Registrar, the Office of International Students and Scholars, and the Wiess School of Natural Sciences Dean's Office.

By ensuring efficient operations and clear communication, the Graduate & Undergraduate Program Administrator contributes directly to the success of the department's students and faculty. This position requires frequent interaction with faculty, students, and external organizations and is ideal for a highly structured, relationship-driven professional who thrives in a collaborative academic environment.

Ideal Candidate Statement:

The ideal candidate is a highly organized, service-oriented professional with experience supporting academic programs in higher education. They excel in student-facing work, administrative and financial processes, and collaboration with faculty and campus partners, including those supporting international students. The successful candidate is adaptable, detail-oriented, and skilled at managing multiple priorities in a dynamic academic environment.

Workplace Requirements:

This position is exclusively on-site, necessitating all duties to be performed in-person at Rice University, Herman Brown Hall from 8:00 AM to 5:00 PM, Monday through Friday. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: starting at $56,000; salary commensurate with education and experience. This is an Exempt (salaried) position under FLSA, which is not eligible for overtime.

Minimum Requirements:

* Bachelor's Degree

* In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

* Two or more (2+) years of related experience

* Skills:

* Ability to develop and initiate new strategies

* Advanced problem-solving skills

* Strong verbal and written communication skills

* Ability to work well under pressure and manage projects simultaneously

* Strong organizational and time management skills

* Advanced knowledge of Microsoft Office suite

* Strong data analysis skills

* Ability to work independently and as part of a team to meet expected deadlines and schedules

* Adept at problem-solving, creating contingency plans, and handling issues when necessary

* Strong client service orientation and attention to detail

* Ability to develop complex or multiple program partnerships and funding sources

* Ability to oversee and direct students

* Knowledge of managing budgets and developing financial plans

Preferences:

* Experience with Oracle-based or similar ERP systems

* Rice and/or other higher education experience

* Experience with graduate and undergraduate academic programs

Essential Functions:

* Administers program operations, ensuring efficient, effective and productive operations

* Creates and implements plans to achieve program objectives and mission

* Ensures compliance with policies and regulations and recommends changes to procedures and processes

* Analyzes data, identifies trends, develops reports and recommends and implements changes to improve alignment with institutional mission and goals

* Oversee the planning and coordination of student events and serve as a backup for conference-related functions when required.

* Provides support in developing relationships with internal and…