Instructional Materials Coordinator

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This range is provided by Beta Academy. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$44,000.00/yr - $44,000.00/yr

Instructional Materials Coordinator

Beta is a Title I School wide campus. I understand that part or all of this job could be funded with federal funds.

The mission of the Instructional Materials Coordinator is to ensure Beta Academys instructional materials and academic programs are well managed with efficiency, stewardship, and in alignment with Betas mission of excellence. This role supports teachers and administrators by managing curriculum logistics and distribution, ensuring data accuracy, and supporting assessment systems, empowering educators with the information and resources they need to deliver high-quality instruction.

Department:
Curriculum & Instruction

Reports To:

Dean of Academics & Chief of Academics

Employment

Terms:

Full-Time / Year-Round / Salary: 44,000 Non-Exempt

Location:

In-Person, Beta Academy Confetti or Flagship Campus

Pay Scale F

Work Schedule:

Monday-Friday, 7:30 AM 4:30 PM, with occasional extended or evening hours during testing windows, campus events, or teacher in-service days.

Work Environment:
Professional office and school setting with frequent interaction with teachers, staff, and administrators. Dress code is enforced at all times

The Instructional Materials Coordinator supports the management of instructional materials and the smooth operation of academic programs and data management systems across Beta Academy. This position is responsible for organizing and maintaining instructional materials and curriculum, managing data entry and reporting processes, and providing training and technical support to teachers and staff. Through accuracy, organization, and proactive communication, this role ensures academic programs run efficiently, and data-driven decision-making is fully supported.

• Instructional Materials and Inventory Management:
  Curriculum and materials organized, tracked, and maintained with 100% accuracy.
• Data Accuracy:
  Student, assessment, and program data entered and verified with zero major discrepancies during audits.
• Teacher Support:
  Teacher requests for logins, rosters, and materials fulfilled within 2 business days.
• Compliance and Reporting:
  Academic and assessment reports completed and submitted by deadlines (target: 98% on-time rate).
• Training and Communication:
  Teachers trained and supported on data and assessment platforms within established timelines.

• Instructional Materials & Academic Programs Support:
• Oversee curriculum logistics, orders, and inventory for all grade levels.
• Communicate with vendors and manage quotes, POs, packing slips, and budget codes.
• Enter and maintain all instructional materials and resources within eta Beta Academys Instructional Materials Management System (Insignia), ensuring all items are cataloged accurately by subject, grade level, and barcode.
• Monitor and reconcile inventory within Insignia to maintain real-time accuracy and compliance with state and district inventory requirements.
• Troubleshoot staff access to educational applications and online curriculum through Clever (Single Sign-On), ensuring smooth login and roster functionality.
• Manage and process curriculum purchase orders in Skyward, including assigning correct curriculum budget codes and coordinating with the Business Department for approvals and payments.
• Navigate the Educational Materials Allotment and Textbook (EMAT) system to support instructional materials ordering, tracking, and reporting in accordance with TEA guidelines.
• Collaborate regularly with the Business Office team to ensure curriculum purchases align with budget allocations and financial compliance standards.
• Demonstrate strong budget awareness by strategically managing curriculum orders, maximizing existing resources, and preventing duplicate purchases through effective tracking and communication.
• Lead and organize a curriculum logistics team at each campus to assist with the receipt, unpacking, data…