Project Estimating & Purchasing Coordinator; residential construction

Join to apply for the Project Estimating & Purchasing Coordinator (residential construction) role at Aspire Fine Homes

Location:

Houston, TX

At Aspire Fine Homes, we’re not just building luxury homes — we’re building a company that’s redefining what excellence looks like in residential construction. We believe in clarity, accountability, and growth. Every role matters, every voice counts, and every team member has measurable impact.

We are seeking a Project Estimating & Purchasing Coordinator to support our Director of Construction and the Pre-Construction team. This role plays a critical part in keeping our projects on time, on budget, and construction-ready by managing estimates, coordinating vendor purchasing, and handling project administration.

• Prepare formal bid packages (drawings, scopes, instructions) for vendors and trades.
• Gather, compare, and analyze trade bids and vendor proposals.
• Develop preliminary and final estimates under Director of Construction oversight.
• Perform value engineering with vendors/trades to identify cost savings while maintaining quality.
• Continuously update estimates as design changes occur.
• Maintain and update the company cost database quarterly to reflect market conditions.
• Provide detailed variance reports comparing estimates to actual costs.
• Issue purchase orders and work orders in Buildertrend.
• Track approvals, invoices, and change orders.
• Manage vendor relationships and assist with contract administration.
• Support change order pricing and provide accurate, timely updates to clients.
• Coordinate project utilities setup (gas, electricity, water, internet).
• Prepare jobsite packages (plans, specs, selections, and POs).
• Maintain Buildertrend files and project updates.
• Support communication between vendors, trades, and internal team members.

• 5+ years of experience in estimating, purchasing, or project coordination (residential construction preferred).
• Strong understanding of construction documents, trade bids, and cost analysis.
• Proficiency in Buildertrend or similar project management software.
• Highly organized and detail-oriented with ability to manage multiple priorities.
• Strong communication skills to work effectively with vendors, trades, and internal teams.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

• Competitive salary based on experience (expected starting pay range: $65,000 – $85,000).
• Performance-based bonus opportunities.
• Health, dental, and vision benefits.
• Paid time off and holidays.
• Opportunity to grow into a Senior Estimating/Purchasing role as company scales.

• 401(k) matching
• Health insurance
• Competitive salary
• Bonus based on performance

• Be part of a high-growth luxury builder with ambitious goals.
• Gain exposure to all areas of Pre-Construction and grow professionally.
• Work closely with senior leadership and project teams.
• Join a culture that values excellence, innovation, and teamwork.

Mid-Senior level

Full-time

Purchasing and Supply Chain

Construction

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