Fuel Supply Specialist

Overview

JOB TITLE: Fuel Supply Specialist

POSITION

REPORTS TO:

Senior Director, Fuel Supply

LOCATION: Houston, TX

WAGES: Commensurate with experience

Position Summary

The Fuel Supply Specialist is responsible for overseeing and optimizing national fuel supply operations, with full discretion to make supplier, pricing, and logistics decisions that directly impact company profitability, efficiency, and customer satisfaction. This role serves as the primary liaison between suppliers, dispatch, internal stakeholders, and terminals, ensuring fuel delivery operations are executed efficiently, cost-effectively, and in alignment with business objectives.

The Fuel Supply Specialist exercises independent judgment in supplier selection, pricing strategy, and contract negotiations, while proactively resolving allocation and logistics challenges.

• Exercise discretion in selecting and approving suppliers, negotiating terms, and establishing pricing structures that align with company financial goals
• Set, adjust, and approve fuel pricing across multiple Sun Coast/Rela Dyne locations based on market trends, supply constraints, and strategic objectives
• Authorize and onboard new carriers, ensuring compliance with company standards and operational needs
• Negotiate and approve third-party carrier costs for payment, balancing service quality and profitability
• Represent Sun Co ast/Rela Dyne at fuel-related conferences, industry events, and networking functions to strengthen supplier relationships and identify business opportunities
• Serve as the primary point of contact for suppliers, terminals, and internal stakeholders regarding allocation, pricing, and delivery issues
• Oversee and resolve allocation, loading, and pricing discrepancies to maintain operational flow and meet delivery commitments
• Coordinate with dispatch to address allocation and loading challenges, ensuring timely and cost-effective deliveries
• Monitor and maintain real-time pricing and supply data, proactively adjusting strategies to mitigate outages and market volatility
• Track and maintain accurate records of supplier contacts, terminal information, loading numbers, and product details for operational and compliance purposes
• Create, maintain, and present regular reports, including monthly operational and financial summaries, to leadership
• Research and process Bill of Lading (BOL) change requests and supplier invoice corrections to ensure accurate billing and cost tracking
• Analyze supplier performance and recommend improvements or changes in supplier mix to increase efficiency and profitability
• Provide strategic guidance and operational support to dispatch, finance, and other departments to ensure alignment with company goals
• Manage multiple communication channels, prioritizing and responding to high-impact operational issues
• Lead or participate in departmental projects and initiatives, and other strategic operational programs
• Participate in emergency response and recovery efforts, exercising discretion to make real-time operational and financial decisions under pressure
• Flexibly adjust working hours and travel as required to address urgent supply chain or market disruptions

• Minimum of 5 years of progressive experience in the fuel industry or a closely related supply chain, commodity trading, or logistics operations environment, with demonstrated responsibility for strategic decision-making impacting business performance
• Must be willing and able to work 100% on-site at our Houston, TX office
• Must have a Valid Driver’s License with a good driving record
• Proven track record of exercising independent judgment in areas such as pricing strategy, supplier selection, contract negotiation, and operational problem-solving
• Strong business acumen with the ability to analyze market trends, interpret financial data, and translate findings into actionable strategies
• Flexibility to adjust work schedule to meet operational priorities, including support during emergencies, market disruptions, or after-hours requirements
• Exceptional communication and negotiation skills, with the ability to represent Sun Coast/Rela Dyne in high-level supplier, vendor, and industry…