Crewing & Travel Coordinator

Move to Improve and bring the company forward

Curiosity and drive to change quickly is in our DNA. A legacy from our founders, the culture of innovation has made DOF one of the most exciting places to work. An important part of the DOF culture is to learn from the experienced and skilled people we are so fortunate to recruit. If you feel that you can contribute and make us better, we promise you that we are always open to ideas and innovation.

In DOF you can make a difference in an environment ready to solve problems and implement good ideas quickly. And who knows? Perhaps you will learn something from your new colleagues, as well.

We offer exciting activities and plenty of opportunity to grow. Our experts will help you to develop your knowledge, skills, and experience in DOF’s core activities.

Join us as our new Crewing and Travel Coordinator

We are looking for another member to join our Operations - Project Delivery Team in Houston, Texas. Our working environment consists of highly educated, skilled, positive, innovative, and enthusiastic employees.

If you are a team player who would like to work closely with people from different parts of the world , we would love for you to apply.

The Crewing & Travel Coordinator will be responsible for partnering with the Crewing and Travel Specialist to coordinate all company crewing and domestic and international travel services.

• Partners with Crewing & Travel Specialist for all crewing activities and travel needs for all office and field staff and contract employees.
• Maintain updated vessel rotation plans and execution of agreed crewing strategies
• Administer company travel policies and procedures to ensure compliance
• Maintain detailed records in crewing, travel, competency and training support systems.
• Maintain client required data base for crew clearance before travel as needed
• Responsible for client audits and compliance of corporate drug & alcohol policies (e.g. drug & alcohol random testing)
• Monitor travel-related spend and cost savings reporting. Track unused tickets and process refunds/exchanges.
• Verification of crew qualifications and required documentation for visas for staff prior to joining an assignment
• Arrange domestic and international travel requirements for all identified staff and contractors, which includes hotel accommodations, car hires, transfers, and flight arrangements
• Directs and processes required documentation for international travel, including securing out-bound visas for project personnel. Responsible to keep all documentation up to date. This includes travel visas, PTLs, LOIs, as required by client
• Prepares manifest documentation as per client requirement
• Assist with coordination of required OGUK and other medical physicals and testing required for duty assignment
• May be asked to participate in delivering travel induction for onboarding new employees
• Assists with the development, implementation and management of all travel vendor contracts, relationships and programs
• Track and maintain company travel issues as they occur and see them through to closure
• Assist with AMEX reconciliation by providing all travel and project related receipts in a timely manner to meet financial deadlines
• Participate in company audits as required
• Support continuous improvement processes and education
• Promote the company’s organization culture and values with staff and vendor partners.

• Minimum 3-5 years’ hands on experience in crewing to include selection of qualified company or third-party personnel, verification of readiness and knowledge of special considerations for international assignment
• Minimum 3-5 years’ experience in domestic and international travel coordination for both corporate and offshore/field personnel.
• Maritime industry and/or Subsea offshore experience is preferred
• Experience and understanding of complex ticketing rules and fares for both domestic and international air travel, cars, ground transportation and hotel bookings.
• Corporate housing experience a plus
• Maintain thorough knowledge of domestic and international reservation processes

• Minimum 2-year post-secondary education desired; experience…