Contracts Administration and Legal Support Associate

Contract Administration and Legal Support Associate

Location:

Atlanta, Houston, Dallas

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Our General Counsel’s Office (GCO) supports EY’s business by serving as trusted advisors to the EY community and providing the highest quality legal services to EY’s service lines and business enablement functions.

As a Contract Administration and Legal Support Associate (“CALS Associate”) within GCO, you’ll assist in the daily management of contractual agreements with external vendors for specific categories or types of engagement such as subcontractors and consultants. Management of these agreements includes management of the workflow process, facilitation of negotiation and execution of the contract. This role also assists with internal consultations with subject matter experts for data privacy, independence and others, as needed.

CALS Associates regularly interface with attorneys in the GCO, Directors and Partners within the firm. CALS Associates are also the key point of contact with external vendor executives during the contract negotiation process.

• Understand and apply key requirements of the firm's risk and procurement policies as well as external regulator independence rules governing firm activities
• Generate draft contractual agreements and facilitate negotiations for the procurement of various products and/or services in accordance with firm guidelines, policies and procedures
• Partner with internal customers/professionals to make certain business needs are met and the firm's risk is mitigated when entering into agreements with vendors
• Review contracts proposed by vendors for inclusion of appropriate Ernst & Young (“EY”) approved language as advised by GCO as well as review terms, pricing and billing arrangements
• Escalate concerns related to the contract review within GCO, as necessary
• Liaise between EY personnel, other members of GCO, and various functional areas within the firm (e.g., Independence, Risk Management, Procurement)
• Perform initial review of submissions from EY employees and evaluate completeness, accuracy and appropriateness of proposed transaction/requests
• Facilitate and drive the contracting process to completion by following up on requests with functional area leadership, GCO attorneys, Risk Management, EY employees and external vendor personnel
• Escalate matters and/or sensitive transactions requiring more experienced individuals to respond or process
• Participate in meetings with functional area leadership and within GCO
• Use analytical and project management methodology to execute projects
• Conduct training and/or educate client engagement teams on key submission requirements

You’ll possess the commitment to delivering quality work, willingness to team with others and contribute to a positive work environment. Ability to successfully manage multiple tasks and activities in a timely manner and be responsible for specific outcomes. Positive attitude and approach, willingness to accept new challenges, flexibility and acceptance of change. Ability to demonstrate knowledge of area of operations and communicate processes, identify issues, and provide solutions to mitigate risk to the firm

Working with professionals and leaders across the firm at all levels, you’ll utilize your interpersonal skills to develop and foster those relationships with internal stakeholders. Additionally, strong communication skills along with the confidence and ability interface with EY personnel at all levels.

• Excellent attention to detail for the purpose of contract review and negotiation
• Ability to understand and interpret EY policies and guidelines
• Ability to learn and understand the firm and regulators’ independence rules and policies as well as familiarity with other risk management initiatives
• Ability to plan and organize own work, with little supervision
• Ability to perform routine…