EA to CEO

Overview

EA to CEO - 12month FTC maternity leave contract

This is a 12-month fixed term contract supporting a dynamic leadership team within an office of approximately 55 colleagues across three divisions.

This role will work closely with chief of staff ensuring the CEO operates efficiently in a fast-paced and high-performing environment.

The ideal candidate will bring excellent judgement, exceptional organisational ability, and the confidence to work with senior leadership
, while managing competing priorities with discretion and professionalism.

• Mid April start date is preferable to enable a handover
• Hybrid working model (2 days onsite- could be more depending on business needs)
• Monday-Friday 9-5 with some flexibility required depending on business needs.
• Fantastic central location in Dublin 2
• 28 days annual leave
• Employee Assistance Programme
• Onsite gym
• Pension

• Provide comprehensive, high-level administrative support to the Chief Advancement Officer.
• Manage and coordinate a complex and evolving diary, including planning, prioritisation, and responding to meeting requests.
• Act as a gatekeeper and first point of contact for the CAO, screening calls, emails, enquiries, and correspondence.
• Prepare correspondence, agendas, briefing materials, and presentations as required.
• Prompt and support the CAO in tracking key priorities, deadlines, and follow-ups.
• Maintain accurate records of stakeholder engagement in the CRM system.
• Provide note-taking support for meetings where required.
• Manage monthly expenses and credit card reconciliation.
• Assist with ad hoc IT queries and general administrative tasks.

• Liaise with the Office of the Provost to coordinate diary scheduling between the Provost and the CAO.
• Manage travel arrangements for TDA-organised trips, including flights, accommodation, and detailed itineraries.
• Coordinate meetings with senior college leadership and internal stakeholders.
• Draft personalised communications on behalf of the CAO, working closely with the Chief of Staff.
• Ensure priority issues are communicated and progressed with relevant stakeholders.
• Support collaboration across TDA teams to advance philanthropic initiatives and ensure effective information flow.

• Third-level qualification or professional administrative qualification.
• Minimum five years’ experience in a senior administrative role
  , including at least three years supporting senior stakeholders or executives
  .
• Proven experience managing complex diaries, high-level meetings, and confidential correspondence.
• Demonstrated ability to handle sensitive information with discretion and professionalism.
• Experience working in a fast-paced environment supporting senior leadership.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint).
• Experience with CRM systems is desirable.
• Knowledge of major gift fundraising or development environments would be advantageous.

• Excellent written and verbal communication skills with strong attention to detail.
• Highly organised with the ability to manage competing priorities and tight deadlines.
• Proactive, motivated, and comfortable working with minimal supervision.
• Diplomatic and professional with strong interpersonal skills.
• Ability to build trusted relationships with a broad range of internal and external stakeholders.
• An appreciation for the role and impact of universities in society
  .

• Please submit your CV and cover letter to Anne Marie in Lex Consultancy today.