Exec Events Coordinator

Assists with the coordination of domestic and international travel arrangements, meeting schedules and logistical support for visiting Saudi Aramco (SAO) Corporate and Executive Management, CEO, Chairman, Board Members, and Aramco Americas Company (AACO) President and subsidiaries on a 24/7 basis. Provides administrative and logistical support to the Chairman and CEO and Board of Directors during worldwide SAO board meetings and visits to the Americas and provides logistical support to other SAO Corporate executives at company sponsored events worldwide.

Serves Aramco Americas Company (AACO) in US locations

• hcoordinates ~ 8-10 events per yea

• S:
  
  Coordinates travel itineraries and secures airline, hotel, rental car, and ground transportation for SAO Corporate and Executive Management, CEO, Chairman, Board of Directors, AACO President, subsidiaries, and their dependents. Coordinates with counterparts at SAO and keeps stakeholders abreast of schedule and logistical plans. Utilizes AACO and SAO support functions and their contracted vendors as required. Maintains the high confidentiality of all travel arrangements.
  
  Provides accurate payment reconciliation for expens
• es Provides planning and development of SAO Board Meetings and provides on the ground logistical support for SAO Chairman, CEO, Board Members and dependents during SAO Board Meetings and other executive visits worldwid
• e.Develops relationships with and frequently performs site visits to evaluate premier accommodation and transportation companies, event venues, local restaurant and entertainment venues in key cities with awareness of protocol requirements, and to source premier goods and service
• s.Demonstrates high aptitude for coordinating high level executive events with deference to cultural protocols. Must possess inherent refinement, impeccable taste, and demonstrate an unwavering commitment to excellence. Because this position coordinates travel for high lev
• elexecutives and Saudi Arabian Government officials, diplomacy, tact, and demeanor are essential prerequisite
• s.Coordinates use of AACO executive office space, conference facilities and provides administrative support to visiting SAO Corporate and Executive Management, CEO, Chairman and Board. Maintains fully stocked catering facilities in order to respond to executive requests and event
• s.Assists in the coordination of internal AACO social and business events, meetings and recognition activities. Assists with annual, quarterly and monthly department budget update
• s.Maintains accurate records and accounting of meeting and travel expenses. Reconciles all billings to ensure accuracy and that the goods and services were requested and receive
• d.Performs other duties as assigne

• TS:
  
  Bachelor's degree preferably related field of stu
• Knowledge of meeting management and hospitality for high-level international executiv
• es.
  
  Knowledge of the history and culture of the Middle Ea
• st.
  
  Ability
• to:display tact, diplomacy, discretion, and good judgeme
• nt.plan own work, handle many diverse tasks simultaneously and work effectively and efficiently with interruptions and meet deadlin
• es.effectively interact and communicate with all levels, internally and external
• ly.demonstrate effective oral and written communication skills with excellent vocabulary, and grammar befitting high level executive communications with emphasis on attention to deta
• il.independently compose written communications and develop presentation slides and spreadsheets for high level executive presentatio
• ns.research and respond to inquiries regarding issues and problems and ensure timely follow and resolution with little or no oversig
• ht.
  
  Proficient with business software and smart phone applicatio
• ns.
  
  Typically, at least five years of progressively more responsible administrative and/or hospitality/travel industry experience with seven years supporting executive level management and three years of meeting coordination/hospitality experien
• ce.
  
  Must be able to comprehend and communicate accurately, clearly and concisely in Engli