Office Manager - Diagnostic Imaging Admin

At MD Anderson Cancer Center
, our mission is clear and unwavering to eliminate cancer through exceptional patient-centered imaging, transformative research, and world-class education. The Division of Diagnostic Operations plays a critical role in advancing this mission by supporting the operational excellence behind our clinical and administrative functions.

The Office Manager, Diagnostic Operations provides high-level administrative and operational leadership for the Vice President of Diagnostic Operations and the Diagnostic Imaging Administrative Office. This role requires exceptional judgment, professionalism, confidentiality, and the ability to independently manage complex operational priorities.

The Office Manager serves as a trusted partner to senior leadership-overseeing administrative functions, coordinating divisional activities, managing staff performance, assisting with project management, and supporting space planning initiatives across the division.

This position is ideal for a proactive, experienced administrative leader who excels at building relationships, managing people, and ensuring the smooth operation of a dynamic healthcare environment.

• Thrives in a fast-paced academic medical environment
• Exercises exceptional discretion and independent judgment
• Communicates with clarity, diplomacy, and professionalism
• Is skilled at coaching and developing administrative staff
• Is proficient in executive-level administrative support
• Navigates complex situations with tact and confidentiality
• Demonstrates initiative, critical thinking, and a commitment to excellence

If you are a confident, polished professional with a passion for supporting healthcare leadership and contributing to a mission that truly matters, we'd love to meet you.

• Serve as the primary administrative partner to the Vice President of Diagnostic Operations, managing day-to-day office operations.
• Independently evaluate and prioritize requests for the Vice President, ensuring timely follow-through and policy compliance.
• Review and prepare documents requiring executive signature or distribution.
• Utilize advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) to produce high-quality materials.
• Coordinate division-wide events (employee recognition, retirements, meetings) including logistics, catering, and communications.
• Maintain strong written, verbal, organizational, and interpersonal communication skills in all interactions.

• Supervise administrative support staff, providing coaching, feedback, onboarding, and performance management.
• Lead monthly team meetings, conduct performance evaluations, and manage scheduling, issues, and workflow.
• Promote a service-focused culture through strong leadership, mentorship, and consistent communication.
• Address personnel matters including conflict resolution and adherence to institutional policies and procedures.
• Collaborate with clinical managers to ensure quality and consistency of administrative support services.

• Manage office inventory, including annual property audits with the department property officer.
• Coordinate office relocations, including furniture, phones, equipment, and IT needs.
• Serve as liaison to information systems for hardware, software, and security support.

Working at MD Anderson means joining one of the world's most respected cancer centers-ranked No. 1 for cancer care by U.S. News & World Report for multiple years. Benefits include:

• Comprehensive health insurance: medical, dental, vision
• Robust retirement plans: including TRS and optional retirement programs
• Generous paid time off: vacation, sick leave, and institutional holidays
• Paid parental leave
• Flexible work schedules (role-dependent)

• Tuition assistance and continuous learning opportunities
• Professional development programs and leadership training
• Access to world‑class research and clinical innovation

• Employee wellness programs, counseling, fitness resources
• On‑campus amenities such as dining,…