Executive Assistant

ABOUT NEXTDECADE CORPORATION

Next Decade is committed to providing the world access to reliable, lower-carbon energy. We are focused on delivering secure and cost-effective energy through the safe and efficient development and operation of natural gas liquefaction capacity at Rio Grande LNG. Through our subsidiaries, we are developing and constructing the Rio Grande LNG natural gas liquefaction and export facility near Brownsville, Texas, with approximately 48 MTPA of potential liquefaction capacity currently under construction or in development, sufficient space at the site for up to 10 liquefaction trains, and a potential carbon capture and storage project.

Next Decade's common stock is listed on the Nasdaq Stock Market under the symbol "NEXT." Next Decade is headquartered in Houston, Texas. For more information, please visit

SUMMARY OF THE ROLE

The Executive Assistant works closely with and supports the SVP Engineering & Construction, as well as other senior members of the E&C team. Responsible for coordinating schedules, meetings, appointments and travel arrangements; acts as a key point of contact in organizing project administration efforts, supports the wider E&C team, as well as other tasks and responsibilities that may be required.

KEY RESPONSIBILITIES:

• Manage and maintain SVP's schedules, appointments, reservations, and travel arrangements
• Manage credit cards, all travel and account memberships, and expense reports
• Support for SVP and Direct Reports:
• Communications - type letters, memos, emails, presentations, etc.
• Manage Calendar, Contacts, and Email Distribution Lists
• Prepare Expense Reports
• Book Travel both Domestically and Internationally (i.e., handling Visas)
• Recording, transcribing and distributing notes/minutes of meetings
• Serve as liaison with internal staff at all levels
• Personal errands as required
• Team Support:
• Support and assist with drafting, organizing, editing and preparing reports/documents
• Maintain Contact Lists
• Coordinate meetings including scheduling, planning logistics, maintaining participant attendance, content preparation, communications, and overseeing other meeting details
• Send Meeting Notices with agendas
• Assist with Communications
• Assist with booking travel for SVP's direct reports as needed
• Maintain lists of accreditations for the E&C team (e.g. Professional Engineers)
• Work with counterparts in Bechtel for coordination on meetings, travel, team events etc.
• Support for the E&C project office - maintaining supplies, seating plans etc.
• Plan and coordinate team building events and team-wide status meetings
• Coordinate with admins in other locations and departments (e.g. E&C Site Admin and other functions)
• Support and expedite approvals (e.g. the SC or Contracts items)
• Calendar/Travel:
• Update Calendars (Team, Leadership, etc.): schedule Meetings for SVP/ Direct Reports & Location, Attendees, F&B, Dinner Reservations, A/V, etc.
• Manage/Update Travel Profiles: ensure employee information is kept current, book travel for team members as needed & assist with Visa & Passport processing

MINIMUM REQUIREMENTS:

• 7+ years' experience supporting executives
• Proficient with Microsoft Office
• Excellent written and verbal communication skills
• Experience working with global teams across multiple time zones and multiple languages.
• Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision
• Event planning experience (dinners/parties business cultivation gatherings, branding, budget, internal and external communication)
• Proven ability to create/edit and coordinate the development and implementation of internal and external communications including e-mails, letters, and memorandums
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service.

PREFERRED QUALIFICATIONS:

• Bachelor's degree
• Prior experience in construction / O&G project environments would be preferred

Work Environment

This position operates in a professional office environment with occasional work within or outside of a complex construction environment. This role routinely uses standard office equipment such as computers, phones, photocopiers/fax, filing cabinets, etc.
This is primarily a sedentary role; however, the incumbent must be able to stand and/or sit continuously to perform all essential job functions for a full shift.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to support individuals with ADA-recognized disabilities to perform the essential functions for the job.

• Ability to lift up to 20 lbs. as required in order to lift files, boxes and office equipment as necessary.

• Ability to lift files, open filing cabinets and bending, standing on a stool, or climbing as necessary to perform these functions.

• While…