Executive Assistant to COO

Executive Assistant to the COO

Synergen

X | Low T Center | Her Kare
Location: Houston, TX (On-Site)
Schedule: Full-Time | 40–50 hours per week
Reports To: Chief Operating Officer

We are seeking a highly organized, proactive Executive Assistant to support our Chief Operating Officer and Operations leadership team
. This role is designed for a professional who thrives in a fast-paced, high-growth environment and can provide seamless administrative and operational support.

The ideal candidate operates with a high level of discretion, anticipates needs before they arise, and manages competing priorities with precision and professionalism. This individual will play a critical role in ensuring the COO and Operations team remain focused on strategic initiatives by efficiently managing scheduling, communications, documentation, reporting, and special projects.

This role requires exceptional organizational ability, attention to detail, and strong communication skills
, as well as the ability to operate with minimal supervision while maintaining absolute confidentiality.

Successful team members embrace and execute our core values:

• Compassionate Care
• Unity
• Accountability
• Commitment
• Continuous Improvement
• Integrity
• Efficiency

• Deliver clear and concise messaging
• Embrace constructive feedback
• Listen first, then make decisions
• Lead with honesty and transparency

• If assigned a task, complete it.

• When raising problems, propose solutions.

• Serve as the primary liaison between the COO, Operations team, and key internal and external stakeholders
• Manage and prioritize the COO’s calendar, meetings, and strategic commitments
• Prepare agendas, briefing documents, and materials for executive meetings
• Maintain discretion and confidentiality in all executive communications

• Track communications and maintain organized contact databases
• Ensure follow-up on action items and departmental deliverables
• Support Operations leadership with meeting preparation and strategic initiatives
• Facilitate communication across departments to streamline workflow

• Coordinate executive meetings including agendas, materials, and minutes
• Compile reports and presentations for leadership meetings and board communications
• Conduct research and gather information for executive decision‑making
• Track and manage departmental reporting schedules

• Manage inbound calls, emails, and executive correspondence
• Coordinate complex travel arrangements and executive itineraries
• Draft and proofread professional documents including memos, reports, and presentations
• Maintain filing systems and corporate records

• Assist with basic bookkeeping and financial documentation
• Compile financial summaries and reports for leadership review
• Track daily, monthly, quarterly, and annual operational reports submitted to the COO

• Welcome and manage visitors to the executive office
• Manage mail, faxes, and internal correspondence
• Support team members and assist with cross‑department initiatives as needed
• Remain accessible outside normal hours for urgent executive communications when necessary

• Bachelor’s degree preferred

• OR some college plus 3+ years supporting senior leadership as an Executive Assistant

• Exceptional attention to detail

• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills

• High level of professionalism and discretion
• Strong organizational and project management skills
• Customer‑service oriented mindset
• Ability to exercise sound judgment and independent decision‑making

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Experience with spreadsheets, databases, and reporting tools

• Experience with financial or operational software systems is a plus

Successful candidates will demonstrate:

• Adaptability
  Ability to manage competing priorities and navigate a dynamic work environment.
• Integrity & Ethics
  Commitment…