Office Support Specialist

Position

Position: Non-Exempt
Reports to: Operating Unit President

Summary: Provides administrative support for daily office operations and assists the President and multiple departments with information, communication, and administrative projects.

• Maintain common office areas (conference rooms, reception, kitchen).
• Answer and route phone calls, greet visitors, and notify employees of guests.
• Manage mail, postage, Fed Ex/UPS shipments, and company mailings.
• Prepare correspondence, reports, and other documents.
• Maintain phone lists, company directory, and departmental files.
• Order and track office supplies; coordinate copier maintenance.
• Respond to building maintenance requests.
• Assist service department with uploading photos, descriptions, and details.
• Handle confidential information with professionalism.
• Perform general administrative duties and other tasks as assigned.

• High School Diploma or equivalent (Bachelor’s degree preferred).
• Bilingual preferred.
• Proficiency in Microsoft Office (Word, Excel).
• Knowledge of office procedures and strong organizational skills.

• Excellent communication and teamwork
• Strong organization and attention to detail
• Sound judgment, initiative, and integrity
• Professionalism and adaptability

Office environment with regular computer use, sitting/standing/walking, and occasional lifting up to 50 lbs. Overtime may be required.