Administrative Assistant

Job Description

Administrative Assistant

Build a Career You're Proud Of

At Standard Aero, we use our ingenuity and know how to find solutions for the simple to the most complex challenges in aviation. Together, we get the job done and done well. Our stability, resources, and respectful culture supports you in building a solid career with a great team you can count on day in and day out for the long term.

This Administrative Assistant will provide highly confidential and professional administrative support to senior leadership and operations teams. Directly supporting our VP GM, this person with interact with internal and external stakeholders to help our operations run smoothly and efficiently. This role requires initiative, discretion, and strong organizational skills while working with sensitive company information. The ideal candidate will be creative, proactive, adaptable, and capable of managing multiple priorities efficiently and professionally.

What You'll Do:

• Provide executive-level administrative support, including managing emails, calls, and correspondence.
• Organize meetings, prepare agendas, and record meeting minutes.
• Assist with preparing reports, presentations, and key business documents.
• Track action items, follow up on deadlines, and maintain organized documentation.
• Coordinate travel arrangements, expense reports, and vendor communications.
• Serve as a liaison between departments, external partners, and corporate leadership.
• Manage office supplies, facility requests, and other administrative tasks as needed.
• Administer and track special projects as assigned by leadership.
• Prepare and format reports, presentations, and correspondence.
• Assist in preparing confidential documents, memos, and communications.

Position Requirements:

• Minimum 3 years of administrative experience directly supporting executive leadership.
• Minimum 5 of work experience in a professional office environment.
• Advanced skills in Microsoft Office Suite, including professional PowerPoint presentation creation and utilizing Excel pivot tables.
• Prior experience with data entry, document formatting, and presentation design.
• High School Diploma or GED equivalent.
• Must be authorized to work in the U.S. without sponsorship.

Preferred Characteristics:

• Associate's or Bachelor's degree with a focus in Business Administration or Human Resources
• Software experience with Concur, Linked In, Zoom, Yello, AS400, Oracle Fusion, and/or Box.
• Experience with social media marketing campaigns utilizing platforms such as Canva or Adobe.
• Exceptional organizational, multitasking, and problem-solving skills.
• Possesses strong business acumen exemplified through previous experience and/or presentations.
• Previous experience handling confidential information with discretion, i.e. a background in Healthcare, Finance, or previous Executive Assistance experience.
• Self-motivated, proactive, and adaptable in a fast-paced corporate environment.

Benefits That Make Life Better:

• Comprehensive Healthcare Insurance
• 401(k) with a 5% company match, immediately vested.
• Paid Time Off starting on day one.
• Health & Dependent Care Flexible Spending Accounts
• Short & Long-Term Disability Insurance
• Life and AD&D Insurance

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About Us

Raising the Standard of Excellence since 1911

With over a century of proven excellence, Standard Aero has become an industry leader in MRO services and customized solutions in the aerospace field. Our shared values and learning-based culture inspire our team to exceed their potential and power our customers' missions worldwide. With on-the-job training, advancement opportunities, and excellent benefits, Standard Aero invites you to experience a fulfilling and meaningful career with us.

Inclusivity Is Our Standard

It is Standard Aero's policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex (including transgender status, sexual orientation, and pregnancy) sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Our supportive environment celebrates diversity with no room for harassment or discrimination of any kind. We invite you to bring your authentic self to our team and experience our welcoming culture.