Administrative Assistant - University Career Services

Department:
University Career Services Salary: 20.67 - 23.51

Description:

Provides administrative staff support to a university executive. Organizes and coordinates activities of the unit.

1. Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation.

2. Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc.

3. Serves on committees and task forces as a representative of the unit.

4. Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development.

5. May collect information and write and edit newsletter or news bulletins for the unit.

6. Participates in special projects and prepares a variety of statistical reports as needed.

7. Performs other job-related duties as assigned.

Additional Information:

This position will support:

1. Front Desk & Student Employee Support

Assist the student employee supervisor with front desk coverage to ensure consistent staffing. Provide direct front desk coverage when student employees are unavailable and coordinate with UCS staff to support coverage as needed.

2. Employer Engagement & System Support

Support the Employer Development and Relations team by assisting with employer account approvals, job posting reviews, and responding to employer inquiries via phone and departmental email inboxes.

3. Business & Operational Support

Assist with business affairs activities, including processing contracts, managing procurement card receipts, submitting travel requests, coordinating conference registrations and travel, providing general office support, and ordering supplies.

4. Executive & Departmental Administrative Support

Provide administrative, calendar management, and document editing support for the Executive Director, including coordinating meetings with UCS staff and campus partners.

5. Team & Facilities Coordination

Provide team support related to budget tracking, room reservations, event registrations, food ordering, front desk operations, housekeeping coordination, career closet support, computer inventory tracking, and coordination of maintenance and facilities requests.

Experience will be considered in lieu of education.

Education will be considered in lieu of experience.

MQ:
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience:

Requires a minimum of three (3) years of directly job-related experience.

INTERNAL UH CANDIDATES ONLY

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.