Administrative Assistant - Exhibits

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

DIVISION: SPACES

REPORTING

LOCATION:

500 Mc Kinney

WORKDAYS &

HOURS:

MON. FRI., 8:00AM - 6:00PM
* * Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The Houston Public Library (HPL) is a forward-thinking library organization, situated in the nation's fourth largest city serving a diverse population of 2.2 million people. Houston Public's libraries are trusted community and cultural centers that serve a highly diverse populace. At HPL, we understand that diversity in experiences, perspectives, knowledge, and ideas fuels creativity, broadens knowledge, and helps drive success.

HPL is seeking a highly motivated, talented, and experienced professional to serve as the Administrative Assistant for the Curator of Exhibits.

The person in this position will perform varied professional administrative functions. Essential duties and functions of the position include but are not limited to the following:

* Drafts correspondence, loan correspondence with collectors and artists, related programming, maintaining exhibition schedules, budgeting, and special projects.

* Provides assistance to HPL Curator including compiling information and data.

* Assists with research, planning, and organization of exhibitions.

* Write, edit, and assist in the production of exhibition-related materials, including gallery guides and extended object labels.

* Assists with light preparatory work and installation and de-installation of exhibitions in the Julia Ideson Building, the Gregory Campus, and various neighborhood libraries.

* Assists with budget preparation and monitoring.

* Performs other duties as necessary to support the curator.

* May require occasional Saturdays or evenings for programs, tours, or receptions.

Please provide a Cover Letter and Resume with the online application.

WORKING CONDITIONS

Position requires stooping and bending; lifting of library materials up to 20 pounds. Must be able to move freely throughout the library to file/retrieve library materials. Must be able to effectively communicate orally and in writing.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

One (1) year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to candidates with:

* Demonstrated ability to work independently to complete tasks/projects and manager projects simultaneously.

* Strong and effective written and verbal communication skills.

* Proven experience working collaboratively and proven experience achieving results.

* Strong proficiency in using office applications including Word, Excel, and PowerPoint.

* Strong organizational and time management skills.

* Knowledge of Houston and Texas History, African American Studies, and/or Latino or Hispanic Studies a plus.

* Knowledge of Sketch Up, Adobe InDesign, and Adobe Photoshop a plus.

* A valid Texas driver's license and compliance with the City of Houston's policy on driving (AP 2-2) preferred.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

None

SAFETY IMPACT POSITION Yes

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 17

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:(Use the "Apply for this Job" box below)..

To view your detailed application status, please log-in to your online profile by visiting:  or call ).

If you need special services or accommodations, call ). (TTY 7-1-1)

If you need login assistance or technical support call .

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE - Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color,…