Administrative Assistant

Benefits

• Voluntary Life (Employee, Spouse, Child)
• Employer-Paid Life Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Flexible Spending Accounts (FSA/LFSA)
• Health Savings Account (HSA)
• HSA Employer Contribution
• Critical Illness
• Hospital Indemnity
• Accident Insurance
• 401(k)
• 401(k) Employer Match
• Paid Holidays
• Floating Holiday
• Mental Health Day
• Referral Bonus Program
• Tuition Assistance Program (TAP)

The Administrative Assistant role at our Houston Northwest campus is a pivotal position within the organization, designed to ensure seamless administrative operations and exceptional support to both staff and visitors. This role is integral to maintaining the efficiency and professionalism of our campus environment, serving as the first point of contact for visitors and a key resource for internal teams.

• Providing direct supervision and guidance to front desk receptionists, ensuring optimal performance and adherence to organizational standards
• Supporting multiple leaders and departments, demonstrating flexibility and the ability to manage diverse priorities effectively
• Acting as the face of the campus by greeting visitors with a welcoming and professional demeanor, enhancing the overall experience for all stakeholders
• Coordinating essential administrative functions such as data entry, event support, and procurement processes to optimize operational efficiency
• Contributing to the success of admission-related activities, including facilitating assessments and managing inquiries with precision and timeliness

• Supervise and manage two front desk receptionists, ensuring adherence to organizational protocols and performance standards
• Provide comprehensive administrative support to 3-4 leaders or departments, balancing multiple priorities effectively
• Answer incoming calls politely, routing them promptly and accurately to the appropriate staff member or voicemail, and take accurate messages when necessary
• Greet visitors in a friendly, professional manner and direct them to their proper destination
• Process and distribute lead inquiries to Admissions personnel in a timely and accurate manner
• Assist with special admission events such as open houses, orientations, and high school field trips
• Perform data entry tasks and assist with special projects, including direct mail and bulk mail initiatives
• Facilitate and proctor Admission assessments, ensuring compliance with established procedures
• Manage local campus purchase orders and maintain office supply inventory
• Order and maintain student scrub inventory, ensuring availability for all students
• Collect vendor invoices and packing slips for submission to corporate accounting
• Ensure copiers are stocked with paper, staples, and toner, and order replacements as needed
• Maintain and update the phone extension list regularly
• Coordinate maintenance requests with building management to ensure a safe and functional environment
• Oversee the shipping and receiving of all packages for the campus
• Perform other duties as assigned to support the campus's operational needs

• Demonstrated strong customer service skills, with a focus on professionalism and effective communication
• High school diploma or general education degree (GED) required
• Minimum of two years of experience in an administrative role, showcasing organizational and multitasking abilities

📍 Houston Northwest Campus
12230 Northwest Fwy
Houston, TX 77092

CHCP (The College of Health Care Professions) is a premier healthcare education institution offering comprehensive programs in allied health, nursing, and related fields. We are dedicated to helping our students achieve their career goals and make meaningful differences in healthcare.

• Educational Excellence – Join a premier healthcare education institution focused on preparing the next generation of healthcare professionals
• Modern Facilities – Teach with state‑of‑the‑art equipment and advanced learning technologies
• Collaborative Environment – Work with experienced educators and healthcare professionals committed to student success
• Professional Development – Access ongoing training, mentorship, and career advancement opportunities in healthcare education
• Student‑Centered Approach – Work in an environment where student success and career readiness are our top priorities
• Work‑Life Balance – Enjoy a supportive schedule designed for both professional fulfillment and personal well‑being