Receptionist, Administrative​/Clerical

The Receptionist's responsibilities include, but are not limited to:

• Greets and assist guests, which could include outside guests, maintenance, employees, food deliveries and plant deliveries.
• Provides phone coverage for the 18th floor, ensuring calls are routed appropriately.
• Coordinates scheduling the boardroom.
• Handles management meeting books.
• Acts as administrator for the boardroom calendar.
• Ensures orderliness of the boardroom after meetings.
• Issues parking validations for guests.
• Monitors 18th floor cameras throughout the floor.
• Monitors and maintains office supply inventory and paper supply for the 18th floor.
• Prepares and ensures coffee is in the boardroom Mon‑Fri.
• Delivers newspapers to recipients of the 18th floor and ensure orderliness around desk area.
• Replenishes items in areas where needed.
• Requests via email the visitors of the day from those anticipating guests.
• Maintains familiarity with company leadership, board of directors and other key stakeholders.
• Demonstrates company confidentiality.
• Maintains a positive and professional demeanor during all interaction.
• Completes various other administrative duties for the 18th floor.
• Provides backup support to Chairman and Vice Chairman.
• Performs other tasks as requested or assigned.

The successful candidate will meet the following qualifications:

• High school diploma is required. Associates degree preferred.
• 5‑10 years of experience is preferred in an administrative role, supporting executives or leadership teams in a corporate environment.
• Attention to detail and accuracy are required.
• Ability to juggle competing priorities, multi‑task and be flexible in a variety of workplace situations.
• Proficiency in Microsoft Outlook and Word is required.
• Ability to handle confidential information with discretion and sound judgement is required.
• Must have excellent written and verbal communication skills, with the ability to interact professionally with a variety of stakeholders.