Executive Assistant

A highly respected and growth-focused organization is seeking an experienced Executive Assistant to partner directly with senior leadership. This is a high-impact position supporting executive priorities, driving operational clarity, and ensuring leadership focus remains on strategic initiatives. The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, and operates with professionalism, discretion, and sound judgment.

• Act as a strategic right hand to senior leadership, ensuring alignment across key initiatives
• Manage complex calendars, optimize scheduling, and coordinate high-level meetings
• Prepare executive briefing materials, presentations, reports, and communications
• Draft internal and external correspondence on behalf of leadership
• Oversee travel logistics, expense reporting, and administrative workflows
• Track action items and key deliverables to ensure follow-through and accountability
• Support executive visibility efforts, including communications and digital presence
• Improve and streamline executive processes and meeting structures
  
  Maintain organized digital filing systems and documentation workflows
• Assist with vendor agreements, contracts, and related documentation
• Coordinate large-scale meetings and company-wide events
• Partner cross-functionally to ensure projects move forward efficiently
• Help leaders prioritize initiatives and maximize return on time and resources

• Bachelor’s degree in Business, Communications, Project Management, or related field
• 5+ years supporting senior executives in a fast-moving organization
• Experience contributing to operations, finance, HR, or project initiatives is highly valued
• Exceptional organizational and prioritization skills
• Strong written and verbal communication abilities
• High level of discretion when handling confidential information
• Comfortable operating autonomously while collaborating cross-functionally
• Advanced proficiency in Microsoft Office
• Experience with electronic document management systems preferred