Executive Assistant

About the Office of Commissioner Rodney Ellis

There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county’s government. Commissioner Rodney Ellis represents the constituents of Precinct One.

Commissioner Rodney Ellis’ Office is committed to becoming a national model for delivering responsive public service that utilizes inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County.

• Advancing more effective, fair and equitable criminal justice system.
• Furthering economic justice, equity, and opportunity for all Harris County residents, especially those often and historically left behind by government programs.
• Ensuring equitable outcomes in health and access to quality, affordable healthcare.
• Fighting for environmental and climate justice that keeps all communities safe and healthy.
• Equitably investing in developing and maintaining resilient infrastructure and transportation for the 21st century.
• Building and defending voting rights and a democracy that ensures equitable representation.
• Progressing equity and social and racial justice as common threads through all areas of public policy and public service.

The Executive Assistant III provides advanced, high-level administrative and operational support for the Budget and Finance Division and the One For All Foundation. This role requires independent judgment, advanced organizational ability, and a strong understanding of financial administrative processes and supporting daily operations. Ensuring the effective functioning of executive leadership by managing complex schedules, coordinating division-wide administrative workflows, preparing financial and operational documentation, and serving as a central point of communication for both internal and external staff.

The position will maintain independent judgment within established County procedures, prioritize competing tasks, and maintain strict confidentiality while supporting administrative, financial, and operational processes for the Budget and Finance Division.

• Manages complex executive calendars, meeting schedules, and staff activities for the CFO, Finance Director and Procurement Director.
• Prepares agendas, briefing materials, meeting minutes, and follow-up actions for the Budget and Finance Division and the One For All Foundation.
• Drafts and distributes professional correspondence and maintains confidentiality.
• Ensures timely routing of information to leadership. Serves as a key point of contact for the Division.
• Prepares and maintains forms and the SharePoint page to facilitate OCRE policy and procedure compliance.
• Plans and manages staff wellness and connection events.
• Supports planning, registration, and expense reports associated with travel and training for the Budget and Finance management team.
• Manages, exercises judgment in orders, and authorizes office supply purchases, business card requests, and office supply inventory tracking for Precinct One administrative areas.
• Maintains and organizes digital and physical filing systems for administrative and financial records.
• Manages CFO check-in agenda for direct reports in
• Collects KPI reporting for CFO review.
• Other duties as assigned.

NOTE:

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Associate Degree in relevant field.
• Minimum five (5) years of executive administrative assistant experience.

• Bachelor’s Degree in relevant field.
• Minimum three (3) years of executive administrative assistant experience.

• At least two (2) years in a government setting.

• Ability to…