Executive Assistant

Position Description

The Executive Assistant will be responsible for supporting the Executive and Management team and providing general administrative support to the organization.

• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.
• Manage scheduling and travel plans for upper management.
• Manage emails, letters, packages, phone calls and other forms of correspondence.
• Create and update databases and records for personnel and other data.
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
• Ability to handle confidential and sensitive information with discretion.
• Accomplishes routine clerical duties such as typing and filing.
• Greets visitors, answers and screens telephone calls, takes messages, and sets up conference calls as necessary.
• Drafts accurate, professional correspondence, reports, and other documents.
• Prepares comprehensive agendas, memos, and presentations to support meetings as needed.
• Takes meeting minutes and follows up on action items to ensure effective execution of decisions made.
• Directs incoming correspondence to the appropriate division, recognizes patterns and handles matters of a routine nature.
• Communicates objectives, tasks, and decisions to staff on behalf of management.
• Supports leadership with Commissioners Court coordination, training and research.
• Performs other duties as assigned.

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If you need special services or accommodations, please call  or email  .

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

• Bachelor’s Degree from an accredited college or university.
• Minimum of five (5) years of experience working in an office environment.
• Minimum of one (1) year of experience supporting an A-level Executive or Manager.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
• Excellent interpersonal, communication, verbal, listening, and written communications skills.
• Self-motivated and excellent problem-solving skills.
• Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment.
• Ability to work well with the public and all levels of staff members.
• Excellent time management, multitasking, and data entry proficiency.
• Demonstrated capability to plan and prioritize tasks effectively.
• Excellent planning and organizational skills.
• Ability to adapt to changes in day-to-day assignments in a fast-paced environment with a positive attitude.
• Ability to meet multiple deadlines and balance numerous projects in a fast-paced environment.
• Strong sense of urgency with impeccable organizational skills to meet deadlines and requirements for multiple projects.
• Ability to work effectively in a team or autonomously with accountability.
• Thoughtful use of judgment in managing responsibilities.
• Innovative, proactive, and creative in creating solutions and completing assignments.

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Regular Full-time
• Monday - Friday | 8:00 A.M. – 5:00 P.M.

• Depends on Qualifications
• Based on 26 pay periods

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.