Office Coordinator; Part-Time

Office Coordinator

Reports to: Controller, Administration & Marketing Director

Job Summary: The Office Coordinator is responsible for a wide range of administrative and operational duties.

Salary & Benefits: Commensurate with experience.

Hours

Required:

Part-Time:
Monday, Tuesday, and Thursday, 9:00 am – 5:00 pm

FLSA Status: Non-Exempt

Founded in 1982, Malone Bailey, LLP is a PCAOB-registered, market‑leading public accounting firm headquartered in Houston and with offices in Beijing, Shenzhen, and Tokyo. Malone Bailey provides audit and accounting services to public and private companies. We are an exclusive company as one of the few firms worldwide that serve a substantial number of public company clients, including NYSE, NASDAQ, and OTC listed companies.

Malone Bailey is a member of HLB, one of the world’s largest accounting alliances. For more information about Malone Bailey, visit

• Supports the firm with various administrative and operational tasks as assigned.
• Maintains the office in an organized and clean fashion, orders and stocks supplies, etc.
• Assists with event coordination, including setting up and tearing down.
• Assist with employee onboarding and offboarding procedures.
• Arrange catering for meetings, conferences, and events.
• Create invoices according to company practices; submit invoices to customers.
• Distributes accounting reports as directed.
• May assist with mail distribution, answering telephones, and other clerical tasks as needed.
• Performs other related duties as assigned.

The successful candidate will possess the following basic qualifications:

• Strong verbal as well as non‑verbal communication skills.
• Excellent project management, analytical, interpersonal, oral and written communication skills.
• Ability to thrive in a fast‑paced, dynamic team environment.
• Professionalism, dependability, integrity, and trustworthiness combined with a cooperative attitude.
• Highly motivated self‑starter with ability to multitask and complete assignments within time constraints and deadlines.
• Strong organizational skills and attention to detail.
• Experience in general administrative functions.
• Dedicated to superior client service.

The successful candidate will possess the following qualifications:

• Proficiency in Microsoft Office software programs.
• Proficiency in Quick Books.

• Bachelor’s or Associate’s degree in human resources, marketing/sales, or related field is preferred but not required.