Office Manager - Bookkeeper

Job Overview

We are seeking a dedicated and highly organized Office Manager / Bookkeeper to join our dynamic team. This role is essential in ensuring the smooth operation of daily office activities while maintaining accurate financial records. The ideal candidate will possess strong administrative skills, experience in bookkeeping, and the ability to oversee various office functions. Your leadership will support efficient workflow, foster positive vendor and client relationships, and uphold the organization's standards of excellence.

This position offers an opportunity to contribute significantly to our operational success through effective management and financial oversight.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and calendar management to ensure seamless communication and scheduling.
• Supervision:
  Supervise administrative staff and provide training & development opportunities to foster a productive team environment.
• Bookkeeping:
  Handle bookkeeping responsibilities including Paying vendors, Invoicing and collecting payments from customers, expense tracking, and bank reconciliations and using accounting software
• HR & Payroll Support:
  Manage payroll processing, human resources functions, Recruiting and ensure compliance with employment policies.
• Organize events and meetings, including planning logistics and managing related administrative tasks.
• Office Management:
  Including supply ordering, facility maintenance coordination, and implementing process improvements.
• Communication:
  Provide excellent communication through phone etiquette and professional correspondence to clients, vendors, and team members.

Requirements

• 5+ years of administrative and office management experience combined with clerical or administrative roles; supervisory experience is highly desirable.
• Experience with payroll administration, human resources functions, and vendor management.
• Proficiency in Acumatica or other ERP Accounting software, Quick Books or comparable bookkeeping software; strong accounting skills are essential.
• Familiarity with manufacturing or home service office management and administrative procedures is a plus.
• Excellent organizational skills with the ability to manage schedules effectively and prioritize tasks efficiently.
• Strong communication skills coupled with professional phone etiquette.
• Ability to foster a positive work environment through effective team management and training.

Why You'll Love Working Here

• Impactful work:
Your contributions directly support leadership and help the company grow

• Collaborative culture:
Work closely with a small, tight-knit, mission-driven team

• Growth opportunities:
Plenty of room to expand your role and responsibilities as the company grows

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location:

In person