Executive Administrative Assistant

Position: Executive Administrative Assistant - 3444
Executive Administrative Assistant

Location:

Houston, TX
- Hybrid
Part Time

Hours:

20-24 hours per week, schedule coordinator with the reporting manager
Hybrid

Schedule:

Monday and Friday is WFH, Tuesday thru Thursday is in the office.
No expenses unless approved travel for a company meeting or event. This would be less than 10% if needed at all.

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Skills:

This resource will support at the executive level. They must have excellent communication skills (verbal/written), excellent attention to detail skills, pro active, experience with C suite interfacing.

Essential Job Functions

• Prepare and provide documents, reports and information for the SMT Member in an expedient and efficient manner.

• Respond to inquiries made by researching inquiries, interpreting policy and making appropriate decisions based on company policy and issuing directions to employees as needed.

• Draft and produce documents for review by Senior Management.

• Track external and internal documents requiring Senior Management review or signature and follow-up to assure documents are executed in a timely manner.

• Screen mail and email messages for priority. Organize according to content, importance and destination.

• Handle confidential material related to company policy and development; and disseminate information with appropriate discretion.

• Work as liaison between SMT member and staff to achieve maximum company performance and address items as needed.

• Set meetings, correlate schedules, develop agendas, coordinate logistics and refreshments if appropriate. Coordinate weekly staff meeting and prepare minutes for review.

• Correlate all action items, goals and objectives generated itor progress of action items identified by the SMT member and follow up to conclusion issuing status reports as appropriate.

• Prepare periodic reports/presentations for the Board of Directors.

• Cover for other Executive Assistants and provide back-up support to other Executive Assistants when requested.

• Support Senior Management Team with various requests and projects.

Education/Certifications

• High School diploma or equivalent

• Associates Degree/some college preferred

Experience/Minimum Requirements

• Seven (7) or more years of senior management or executive office experience or equivalent education and experience

Other Skills/Abilities

• Expert knowledge of office procedures

• Excellent PC skills - MS Office including Excel and Smartsheets

• Ability to maintain highly confidential records and information

• Highly organized

• Ability to act independently

• Proactive approach to assignments and procedures

• Ability to respond to inquiries in a 24 hour environment

• Flexibility in prioritizing assignments