Administrative Assistant II

Under the general supervision of the Captain, the Administrative Assistant II performs advanced administrative support duties and other responsibilities as assigned.

• Performs administrative support duties and other assigned general responsibilities by coordinating and organizing assignments.
• Answers phones and provides information to other HCSO Divisions, Bureaus, Internal and External Offices.
• Schedules meetings and prepares agendas when necessary.
• Maintains Bureau Files.
• Assists with Travel and Training planning and coordination.
• Prepares non-routine letters and/or reports, which may be sensitive.
• Provides assistance to resolve administrative issues.
• Process payroll.
• Exercises discretionary authority and has constant access to confidential, sensitive, and private information.
• Providing direct administrative support to Detention Bureau command staff, including coordination of schedules, correspondence, payroll-related documentation, and confidential personnel records.
• Perform other duties and assignments as required and/or necessary.

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time.

Your employment history should show a continuous timeline with no periods of unemployment or breaks between jobs.

• Associate’s degree in business administration or a closely related field from an accredited college or university attached to the application.
• Four (4) years of professional administrative support experience in an office environment.
  • An equivalent combination of relevant education and experience will be considered.
• Must pass the  Administrative Staff Skill test  with a minimum overall score of 80% and a typing speed of 40 WPM with 85% accuracy.
• Highly proficient in the use of Microsoft Office Suite.
• Demonstrate the ability to be a self-starter, work well independently, and as a team to meet objectives.
• Excellent time management and organizational skills, able to meet deadlines.
• Effective communicator (both verbal and written).

• Learn new software and become proficient shortly after training.
• Utilize discretion, protect, and maintain confidential information.
• Exemplify a professional image at all times.
• Interact with staff, other agencies, employees, and the public in a knowledgeable, effective, proficient, and professional manner.
• Demonstrated excellent attendance and the ability to work overtime and/or varying hours as operationally required.

This job operates in a professional office environment. This role routinely uses standard office equipment, such as computers, phones, photocopiers, filing cabinets, and fax machines.

This role is sedentary; however, the ability to lift and carry up to 10 pounds is required to move files and/or boxes of documents, etc.

This is a full-time position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5:00 p.m. Hours may vary based on the department's business needs.

• Applicant's submission of a job application does not guarantee an interview

Harris County is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class in accordance with applicable federal and state laws.