Office Administrator

Title:

Office Administrator / Front Desk Receptionist

Location:

Houston, TX (77041) Pay Rate: $ 21/hr on W2 Terms of Employment

• This position is on‑site Monday – Friday in Houston, TX (77041) – near Jersey Village.
• The schedule for this position is 7:00 AM – 4:00 PM with a one‑hour lunch.

Work with a leading global firm in the Oil & Gas industry as the primary face and operational coordinator for their Houston facility. This is a high‑visibility role where you will manage the front‑of‑house experience and ensure the seamless delivery of the company’s core products: technical report deliverables. If you are a professional, energetic, and dependable administrative professional who enjoys staying active and being part of a "family‑style" team culture, this is the perfect opportunity for you.

You will…

• Greet all visitors, clients, and employees with a professional and friendly demeanor.
• Manage strict site security and safety protocols, including visitor logs and verifying compliance at safety access gates.
• Execute the primary business function of sending out technical "report deliverables" to clients with 100% accuracy.
• Coordinate and distribute all incoming/outgoing mail and courier packages.
• Maintain office and breakroom supply inventories (ordering via Staples).
• Ensure cleanliness and organization of common areas, including the breakroom (fridge, microwave, dishwasher) and conference rooms.
• Coordinate meeting room bookings, setup, and occasional catering for onsite events.
• Manage purchase orders and process invoices to ensure vendors and contractors are paid on time.
• Actively participate in monthly employee engagement events and safety meetings.

• High School Diploma or equivalent.
• Minimum 3 years of experience in office administration, reception, or facilities coordination.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Microsoft Teams.
• Exceptional dependability and punctuality (ability to be onsite by 7:00 AM).
• Ability to walk 1 to 1.5 miles daily between two onsite buildings and workshops.
• Professional business casual attire (including the requirement for closed‑toed shoes).
• Strong technical aptitude, including the ability to set up your own computer workstation.

• Experience in the hospitality industry or a high-volume customer service environment.
• Prior experience in the Oil & Gas industry or a safety‑conscious industrial environment.
• Proven experience managing vendor relationships and service contracts.