Executive Assistant

Special Instructions to Applicants:

Interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

The Executive Assistant will play a critical role in supporting the Dean of Humanities and Arts, Associate Deans, and ensuring the efficient operation of the Dean's office. Reporting to the Assistant Dean, this multifaceted position combines executive-level support with comprehensive office management duties, requiring a high degree of professionalism, discretion, and organizational skill. This role requires a dynamic and positive attitude, attention to detail, and the ability to handle sensitive information with discretion.

In addition, this position serves as the central point of contact for the Dean of Humanities and Arts office, providing a welcoming and professional presence for visitors, faculty, staff, and stakeholders.

Ideal Candidate Statement:

The ideal candidate is a proactive, personable professional who thrives as a high-visibility "problem solver" within a dynamic Dean's Office. They blend exceptional organizational skills with the initiative of a self-starter, anticipating needs and managing complex operations with both discretion and a "can-do" attitude. A confident communicator and dependable collaborator, they excel at building relationships across the organization while maintaining the highest standards of professionalism and punctuality.

Ultimately, they are a dedicated, service-oriented individual who takes pride in ensuring a supportive, efficient environment for all stakeholders.

Workplace Requirements:

On-campus position:
This position is exclusively on-site, requiring all duties to be performed in person in the School of Humanities, Monday-Friday, 8 a.m.

-5 p.m. While the role primarily follows standard business hours, occasional evening or weekend work may be required to support key initiatives or events. We appreciate flexibility and will always aim to communicate scheduling needs in advance. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range:
This position is benefits-eligible and exempt, with an expected minimum salary of $70,000, dependent on experience and qualifications.

* Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

* Bachelor's degree

* 2+ years of proven experience in office administration, project management, executive assistant, or similar

Skills:

* Demonstrated leadership skills with the ability to influence and motivate constituencies that may span multiple organizational boundaries

* Excellent planning, organizational, and analytical skills, with the ability to prioritize tasks effectively

* Excellent written and verbal communication skills

* Exceptional attention to detail and a proactive approach to tasks

* Demonstrated ability to make sound business decisions using good judgment and innovative, creative problem‑solving

* Ability to handle confidential information with integrity and professionalism

* Strong problem-solving skills and the ability to work…