Human Resources Assistant

The Temporary HR Clerk provides administrative and operational support to the Human Resources department to ensure efficient day-to-day HR functions. This role plays a key part in onboarding, employee conversions, compliance reporting, document management, and general HR administrative support. The ideal candidate is organized, detail-oriented, and able to maintain confidentiality while working in a fast-paced environment.

• Present conversion offers to temporary employees and coordinate acceptance process.
• Verify eligibility for conversion with staffing agencies.
• Initiate conversion process upon management approval.
• Schedule and coordinate conversion meetings.
• Prepare job offer letters and obtain required approvals.
• Ensure completion of onboarding paperwork, including I-9 verification.
• Provide Dayforce login credentials and onboarding instructions.
• Complete Payroll New Hire Forms and Job Requisition Change Forms.
• Notify staffing agencies of conversion effective dates.
• Schedule and coordinate TLO training for new hires.
• Request and track 30- and 60-day performance feedback from managers.

• Submit background checks and coordinate drug screenings.
• Maintain and audit monthly PCI and SOC compliance reports.
• Maintain electronic employee records and personnel files.
• Save and organize performance appraisals, disciplinary documents, and other HR records.
• Convert job descriptions into ratable Adobe Acrobat PDF format.
• Assist with annual job description reviews and performance appraisal projects.

• Assist in scheduling interviews (direct hires and agency candidates).
• Reserve conference rooms for management.
• Create calendar reminders and coordinate HR schedules.
• Assist with termination documentation as needed.
• Answer overflow front desk calls.
• Provide backup reception support as needed.
• Assist with additional HR administrative tasks as assigned.
• Greet guests and direct visitors.
• Screen and direct phone calls.
• Maintain visitor and certified mail logs.
• Receive and distribute mail and packages.
• Activate/deactivate parking and access badges.
• Submit building service requests (HVAC, plumbing, janitorial).
• Schedule interviews and start dates on Outlook calendars.

• High School Diploma or equivalent required
• Some college coursework preferred
• Previous administrative or HR experience preferred

• Strong verbal and written communication skills
• Professional and friendly demeanor
• Ability to maintain strict confidentiality
• Highly organized with strong attention to detail
• Strong time management and multitasking abilities
• Self-motivated and able to work independently
• Strong problem-solving skills
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Ethical, dependable, and punctual

• Primarily seated office environment
• Frequent computer and phone use
• Occasional lifting up to 10 lbs
• Repetitive keyboarding required
• Requires clear close vision for computer work

• Full-time, temporary assignment
• Occasional schedule flexibility may be required