Special Projects Coordinator; Business Operations

Documenting. Organizing. Scheduling. Calendaring. Prioritizing. Travel Plans. Supporting all the moving parts.

If you have strong organizational and writing skills and love keeping everything on track in a support role, we want to talk to you!

• Oversee the COO's emails and calendar, ensuring he is on time, prepared for meetings, and aware of his schedule.
• Assist the COO with daily to-dos and ensure deadlines are met.
• Document conversations, take notes, and help implement next actions to achieve business objectives (e.g., follow-ups, documenting ideas or process improvements, brainstorming).
• Handle scheduling, confirmation emails, and calendar management.
• Transcribe and send emails, memos, and other reports.
• Prepare necessary information for meetings (e.g., emails, contracts, billing information, presentations, spreadsheets, reports).

• Exceptional grammar, written, and spoken communication skills.
• Ability to pivot quickly when priorities change and manage a to-do list with multiple tasks.
• Strong critical thinking skills to interpret instructions and ask questions to complete tasks accurately.
• Proficient in PC, MS Excel, MS Word, PowerPoint, and Outlook.

• Prior experience in an Executive Administrative role, Operations Coordinator role.
• Bachelor’s degree in business or related.

This role requires successful completion of a background investigation and drug screen prior to the start date.

Compensation: $60,000 - $80,000 base salary DOE, salary exempt.

Benefits: 100% paid medical, dental and vision insurance, access to an on–site clinic for appointments and prescriptions – free of charge, generous paid time off, retirement plan and paid holidays.

Role is 100% in the office, casual attire.