Executive Assistant - Operations

Houston First recognizes and appreciates the importance of cultivating an environment that nurtures talent; that is equitable and values different perspectives and backgrounds; and, above all, is respectful to everyone. Our Mission is to create value and enhance economic prosperity by promoting the Houston region.

We’re seeking a proactive, resourceful Executive Assistant who thrives in a fast‑paced environment and brings exceptional time‑management and organizational skills. In this role, you will assist our Chief Operating Officer (COO) and Senior Vice President & General Manager (SVP) in delivering high‑level administrative support that keeps operations running smoothly.

• Manage complex calendars, reports, and communications with precision, acting as liaison across teams to keep day‑to‑day operations running smoothly and professionally.
• Provide executive support in a one‑on‑one working relationship reporting directly to the COO and SVP.
• Manage a wide spectrum of complex assignments requiring analysis, innovation, and independent judgment; handle sensitive matters with a high level of confidentiality and discretion.
• Exercise good judgment in diverse situations and maintain a realistic balance among multiple priorities.
• Oversee special projects; produce documents, agendas, charts, budgets, reports, and presentations.
• Respond to emails/texts/calls, including outside normal business hours.
• Schedule and coordinate internal and external meetings; resolve scheduling issues.
• Effectively manage COO’s and SVP’s calendar, schedule, contacts, and itinerary.
• Coordinate all aspects of travel for executives; book transportation and lodging, and reconcile travel expenses.
• Assist executives with special projects, meeting coordination, etc.
• Coordinate COO’s and SVP’s involvement with Board of Directors meetings, Committee meetings, Staff meetings, and Special Meetings as assigned.
• Draft and prepare correspondence for internal and external announcements, various meetings, and industry colleagues and organizations.
• Screen phone calls and respond to inquiries or route them to the proper person.
• Organize mail and emails, flagging important items; maintain and organize files.

This position has no supervisory responsibilities.

• Bachelor’s Degree in Business Administration or a related field.
• 5+ years of experience as an Executive Assistant to a “C” level executive.

• Strong computer skills – Microsoft Office (Word, Excel, PowerPoint, Outlook) and quick learning of industry booking software, reporting programs, database management, etc.
• Professional communication both verbal and written.
• Ability to keep confidential information confidential.
• Strong interpersonal skills.
• Efficient organizational skills.
• Ability to manage minute details of a project or task.
• Ability to work with little or no supervision.
• Excellent time‑management skills; proven ability to meet deadlines.
• Creative, flexible, and enjoy working within a fast‑paced office environment.

• No major sources of discomfort; essentially a normal office environment with acceptable lighting, temperature, and air conditions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Mid‑Senior level

Full‑time

Sales, General Business, and Education

Wireless Services, Telecommunications, and Communications Equipment Manufacturing