Administrative Operations Specialist

Special Instructions to Applicants:

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format, to avoid any formatting issues.

Boasting a 300-acre tree‑lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6‑to‑1 undergraduate student‑to‑faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close‑knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for the best quality of life and the best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff, and students share values essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in how we treat each other and welcome our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community, and Excellence.

The Administrative Operations Specialist provides administrative support to Student Judicial Programs at Rice University. Student Judicial Programs articulates and enforces the expectations of Rice University—expectations that represent our shared values as a community. This role will be responsible for a variety of administrative and financial matters related to the office’s operations and will serve as a frontline contact for students, campus partners, and external entities.

As an integral member of the team, the specialist assists with the day‑to‑day functions of the department, with a special emphasis on empathetic interactions with students experiencing conduct‑related issues.

The ideal candidate for this position deeply believes in the office’s mission and is committed to supporting its goals of articulating and enforcing expectations for the Rice community. They positively impact the office culture, exhibit strong character, and execute assigned responsibilities efficiently and effectively. They proactively support the office’s staff and collaborators, adapt to changing circumstances, and manage unexpected challenges seamlessly.

This position is full‑time, requiring all duties to be performed in person at Rice University, Monday–Friday, 8:30 AM to 5 PM in Lovett Hall. This position requires the ability to climb three flights of stairs to access the office. Per Rice policy 440, work arrangements may be subject to change.

Salary: $45,000–$47,500 annually, contingent upon qualifications and experience. Exempt (salaried) positions under FLSA are not eligible for overtime.

• Bachelor’s degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year‑for‑year basis may be substituted
• 1+ years of experience in an office administrative setting
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year‑for‑year basis may be substituted

• Excellent organizational skills
• Ability to take initiative and ownership of projects
• Strong written and verbal communication skills
• Ability to exercise sound judgment in decision‑making
• Relevant subject matter knowledge

• More than two years of administrative office experience
• Experience working in a higher education or counseling/social work environment
• Experience with Maxient, Microsoft Office, and Google Drive systems

• Implements, administers, and evaluates the day‑to‑day business and administrative activities of Student Judicial Programs
• Participates as a member of the conduct office team, including interacting with students and other offices (internal and external), addressing office matters, and assisting students with questions and issues relating to policies, practices, and rules—all with the utmost…