Executive Assistant

Employment Type:
Full-Time | In-Office (Daily commute required)

We are seeking a highly organized, detail-oriented Executive Assistant to support executive leadership in a fast-paced real estate development and title insurance environment.

This is a critical role requiring professionalism, discretion, strong customer service skills, and the ability to manage multiple priorities with precision. Real estate development or title experience is a strong plus.

The ideal candidate thrives under pressure, communicates confidently, and anticipates needs before they arise.

• Executive Support
• Manage executive calendar, scheduling, and meeting coordination
• Screen and prioritize emails and phone communications
• Prepare reports, presentations, and correspondence
• Track deadlines and ensure follow-through on key projects
• Assist with strategic planning and administrative organization
• Assist with transaction coordination
• Communicate with lenders, realtors, developers, and underwriters
• Help track files, deadlines, and closing schedules
• Maintain organized digital and physical file systems
• Administration & Office Operations
• Draft professional emails and business correspondence
• Maintain CRM systems and spreadsheets
• Data entry and reporting using Excel
• Customer service support for clients and partners
• Vendor coordination and invoice tracking
• Order supplies and maintain office organization
• Compliance & Documentation
• Assist with document preparation and notarization
• Must be able to obtain a Texas Notary Public commission (or already have one)
• Online Notary certification a plus
• Maintain confidentiality and discretion at all times

• Minimum 3–5 years Executive Assistant experience
• Proficient in Microsoft Office Suite (Excel, Word, Outlook required)
• Comfortable working on Microsoft-based systems
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to multitask in a deadline-driven environment
• Professional demeanor and business maturity
• Reliable daily commute to Houston Galleria area

• Advanced calendar management
• Strong email etiquette and business writing
• Problem-solving mindset
• Ability to anticipate executive needs
• Discretion with sensitive information
• Time management and prioritization

• Title software familiarity (Soft Pro or similar a plus)
• Experience working with underwriters
• Compensation
• Competitive hourly pay based on experience.