Senior Administrative Assistant; Grant Funded

FUNCTION

The Senior Administrative Assistant provides comprehensive administrative support for the San Jacinto College GEAR UP:
Galena Park ISD Student Success project, a seven-year federally funded initiative. This position serves as the first point of contact for the GEAR UP office, manages day-to-day administrative operations, and assists with internal reporting, scheduling, and coordination of activities to ensure compliance with institutional and federal guidelines.

• Serve as the initial point of contact for visitors, students, and partners; manage front office operations.
• Provide administrative support to the Project Director and GEAR UP staff, including scheduling meetings, preparing agendas, and maintaining calendars.
• Assist in preparing internal reports and compiling data for quarterly and annual grant reporting.
• Maintain organized filing systems for grant documentation, student records, and compliance materials.
• Coordinate logistics for workshops, campus visits, and parent engagement events, including room reservations and materials preparation.
• Process purchase orders, track supply inventory, and assist with budget documentation as directed by the Project Director.
• Support communication efforts by drafting correspondence, updating social media posts, and assisting with bilingual outreach materials (English/Spanish preferred).
• Provide assistance with travel arrangements for staff attending GEAR UP conferences and events.
• Perform other duties as assigned to support project goals and compliance requirements.

• Strong organizational and time‑management skills.
• Proficiency in Microsoft Office Suite and ability to learn college systems.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Customer service orientation and ability to work with various populations.
• Detail‑oriented with ability to meet deadlines in a fast‑paced environment.

• High school diploma or equivalent.

• Associate degree preferred.

• Three years of office, clerical or administration support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

• One or more years in a higher education environment
• Bilingual

Grant‑funded positions are contingent on the continuation and the availability of grant funds.

Salary Grade: 106

Requisition Number: req
6210

Posting Close Date: 3/4/2026 at 6 pm CST