Administrative Assistant

Job Overview

Houston - Galleria Area
Full-Time | In Office

A long-established Houston office is seeking an experienced Administrative Assistant to provide direct support to the President. This position requires a highly organized professional who is comfortable managing substantial documentation, tracking deadlines, and handling sensitive information with discretion.

This is a small, private office environment supporting a well-known and established family name. The role involves a significant amount of detailed paperwork, coordination, and follow-through. It is best suited for someone who values precision, confidentiality, and long-term stability.

• Provide direct administrative support to the President
• Draft, type, proofread, and manage a high volume of written correspondence and documentation
• Maintain organized digital and physical filing systems
• Track and monitor insurance renewals, leases, and related documentation deadlines
• Maintain general awareness of property‑related matters, including ad valorem taxes
• Coordinate vendor services and office maintenance needs
• Manage incoming calls, mail, and shipments
• Order office supplies and oversee equipment servicing
• Schedule meetings and prepare agendas, meeting materials, and minutes
• Assist with administrative coordination for charitable foundation activities
• Ensure all paperwork and documentation is accurate, complete, and properly maintained

• Minimum 10 years of administrative experience, ideally in a private office or executive support setting
• Strong written communication skills with excellent spelling and grammar
• Advanced organizational skills and exceptional attention to detail
• Ability to manage substantial paperwork and track multiple deadlines
• Experience handling confidential and sensitive matters with professionalism
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Self‑starter with strong follow‑through and independent work habits
• Dental and vision coverage available
• 7 paid holidays
• Quick Books experience preferred

• 100% employer‑paid health insurance
• Dental and vision coverage available
• 7 paid holidays
• 10 vacation days after 6 months
• 5 paid sick days starting Day 1

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Interested candidates please send resume in Word format. Please reference job code 136520 when responding to this ad.