Executive Assistant, Health Prevention & Coordinated Care

Position Description

If you're looking to be a part of a collaborative environment where your skills can make an impact, explore our current opportunities in creating a better future for public health.

About Harris County Public Health:

Harris County Public Health (HCPH) includes a network of more than 1,100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

Position Overview:

Under the direction of the Health Prevention and Coordinated Care (HPCC) Division Director, the HPCC Executive Assistant will provide administrative support for the HPCC Director and Associate Director. The HPCC Executive Assistant will be responsible for handling all the office-related affairs to ensure smooth and efficient operations and continuous quality improvement.

Duties & Responsibilities:

* Provides comprehensive administrative support to the Division Director, including calendar management, scheduling, and serving as the primary point of contact for internal and external stakeholders.

* Coordinates travel and expense processing, including arranging travel, maintaining itineraries, preparing travel documents, and processing expense reports and P-Card transactions in coordination with Finance.

* Manages correspondence and records, assisting with the preparation, review, filing, and maintenance of paper and electronic documents, such as Commissioner Court requests, on behalf of the Director.

* Plans, coordinates, and supports meetings, appearances, presentations, including preparing agendas and materials, managing logistics, attending meetings as needed, and taking meeting minutes.

* Oversees office operations and support functions, including ordering supplies, maintaining inventory records, and ensuring an organized office environment to support staff morale and operational efficiency.

* Other duties as assigned.

Harris County is an Equal Opportunity Employer

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This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

* High school diploma or equivalent

Experience:

* At least seven (7) years of experience in administrative support role

Knowledge, Skills and Abilities:

* Advanced knowledge in MS Office Suite (Word, Excel, PowerPoint, & Outlook)

* Excellent communication skills (verbal and written)

* Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment

* Ability to maintain confidentiality when dealing with sensitive information

* Ability to work well with teammates

* Excellent customer service skills

Core Competencies:

Organizational Leadership

* Understands the organizational mission

* Understands ethics and public good; is concerned with public trust

* Demonstrates respect for the opinions and beliefs of others

Collaboration

* Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission

* Demonstrates a sense of responsibility for the success of the group

* Collaborates with others to improve quality and address needs

Innovation

* Ability to adapt to change

Interpersonal Abilities/Personal Characteristics

* Treats others with courtesy, sensitivity, and respect

* Behaves in an honest, fair, and ethical manner

* Assesses and recognizes own strengths and weaknesses

* Uses sound judgment

* Self-motivated

* Organizes and maintains work environment to allow for maximum productivity

Communication

* Communicates clearly and effectively, both orally and in writing

NOTE:

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Education:

* Associate's Degree

Experience:

* Public health/community-based experience

General Information

Position Type and Typical Hours of Work:

* This is a full-time - regular position

* Days and hours of work are typically Monday through Friday, from 8am to 5 pm

* May be required to work long and irregular work hours in circumstances of public health emergencies or to meet departmental deadlines

Work Environment:

* This job operates in a professional office environment. This role routinely uses standard office equipment such as…