File Organization & Records Management Assistant

File Organization & Records Management Assistant

Criss Cross Commercial Group is seeking a highly organized, detail-oriented temporary professional to assist with organizing and standardizing both electronic and physical files related to our commercial real estate operations. This temporary role is ideal for someone who is exceptionally methodical, comfortable working independently, and familiar with commercial real estate documentation and workflows.

The assignment will focus on bringing structure, consistency, and clarity to existing records, supporting ongoing legal, accounting, development, and property management activities.

A candidate successful in the role is likely to be offered a permanent employment position with similar and additional duties.

• Organize, sort, and label electronic and physical files related to commercial real estate projects and operations
• Review and categorize documents such as leases, amendments, contracts, closing files, loan documents, development records, invoices, and correspondence
• Create and implement logical folder structures and naming conventions
• Identify missing, duplicate, or misfiled documents and flag issues for follow-up
• Coordinate with internal team members to confirm document context and priorities
• Maintain confidentiality and handle sensitive business and legal materials with discretion

• Demonstrated experience organizing files and records in a commercial real estate, legal, accounting, or professional services environment
• Familiarity with common commercial real estate documents (e.g., leases, purchase agreements, loan documents, development or construction records)
• Exceptional organizational skills and attention to detail
• Ability to work efficiently, independently, and with minimal supervision
• Comfortable working in an in-office setting and handling physical files

• Experience creating or improving document management systems
• Proficiency with Microsoft Office and shared drive environments
• Temporary, project-based role
• Hybrid position requiring some in-office presence.
• Competitive hourly compensation based on experience

Please submit a brief resume outlining relevant experience with file organization and commercial real estate documentation.

• Entry level

• Contract

• Administrative

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