Legal Executive Assistant | Corporate Office

Description

The Executive Assistant (Legal) manages a wide range of administrative and executive support-related tasks and works independently with little or no supervision. This position is primarily responsible for managing intake of internal and external legal inquiries, scheduling meetings and calls, and supporting a wide variety of needs that arise. The Executive Assistant (Legal) interacts with team members at all levels in a fast-paced environment while remaining flexible, proactive, resourceful and efficient.

This position must operate with a high level of professionalism, decision-making ability and confidentiality.

• Intake and summarize received legal documents, court notices, and other property-related matters while routing to appropriate parties.
• Coordinates calendars for internal participants and third-party guests, and schedule meetings/rooms.
• Complies with critical date deadlines and event calendar.
• Manages invoice processing, file archiving, meeting schedules, and expense reports.
• Reviews and processes subpoenas, warrants, and other government issued requests for supervisor’s execution and delivery.
• Coordinates execution of affidavits by appropriate company personnel for litigation and transactional documents.
• Maintain list of active litigation holds and their applicable statutes of limitations.
• Prepare and track key transaction deadlines (contract timeline/summaries and outlook calendars/reminders), upkeeping changes caused by amendments, task completion, etc.
• Maintain document repositories in Net Documents, including setup and removal of new matters/properties as needed in accordance with record retention schedule.
• Maintains permanent property-related files, which includes extensive coordination with company personnel.
• Create and maintain Microsoft Teams channels and folders for collaboration.
• Coordinates finalization of Board and Committee Meeting minutes.
• Works with Paralegals and Records Information Specialist on all company records and information management projects.
• Obtains certified corporate documentation for transactional and financial closings.
• Setup and monitor Docu Sign workflows, including download, upload to DM system and forwarding to applicable persons.
• Maintains documentation that resides on the Legal Department’s Inside Camden webpage, including corporate ownership; corporate and foreign qualifications; property ownership; officers; directors; corporate formations and dissolutions.
• Assists in managing documents related to transactional and financial closings.
• Works on variety of special and on-going legal projects.
• Enhances and presents a positive image of the company and a professional friendly manner toward management, employees, staff and the public.

• Bachelor’s degree preferred.
• 5 years of legal secretary or paralegal experience.
• Proficient in Microsoft Word, Teams, PowerPoint, Excel, Adobe Acrobat, and Docu Sign.
• Professionalism and ability to keep strict confidentiality.
• Excellent verbal and written communication skills.

This job description is not an all-inclusive list of duties and responsibilities. Camden reserves the right to add or change responsibilities at any time in order to meet business and organizational needs.

To learn more about our awesome Benefits, visit Camden Benefits.