Litigation Legal Assistant

Overview

Location: Downtown Houston

Parking: Responsible for own parking - lot available approximately 2 blocks away (around $5/day)

Pay: Up to $39.81/hour

Schedule: 100% In-Office - Monday-Friday, 8:00 AM-5:00 PM (little to no overtime)

Provides comprehensive administrative support to Attorneys and the Office of the General Counsel. Performs duties in a safe, efficient manner and in compliance with applicable rules and procedures.

• Maintains strict confidentiality of all legal matters handled by the department
• Logs incoming lawsuits, charging instruments, and other legal requests; maintains tracking systems for case intake, closures, and monthly statistics
• Composes and types legal documents, correspondence, memoranda, letters, forms, and reports
• Opens, screens, processes, and distributes mail; answers, screens, and directs telephone calls; orders office materials and supplies; performs general administrative duties, including electronic filings with court clerk offices
• Maintains attorney calendars, tracking deadlines outlined in Docket Control Orders, depositions, court hearings, and trial dates
• Communicates with courthouse staff, outside counsel, and other administrative entities as needed
• Coordinates attorney appointments, meetings, and calendars
• Organizes and maintains electronic case files within the firm?s network drive and legal case management system
• Performs electronic filing of legal documents with courts and administrative agencies
• Reviews invoices and billing statements and processes them for payment or reimbursement
• Serves as a designated records coordinator in accordance with the Legal Department File Plan
• Maintains record retention schedules and monitors compliance; coordinates timely document destruction and logging per retention guidelines
• Assists with department projects, including supporting Paralegals with trial notebook preparation and related trial documents
• Communicates with internal departments and external entities regarding legal and administrative matters
• Provides excellent customer service to internal and external stakeholders
• Promotes safety awareness and follows established safety procedures
• Performs other job-related duties as assigned

High school diploma or GED required

Minimum of seven (7) years of general secretarial experience, including at least four (4) years supporting litigation matters. Experience in a legal or personal injury environment is preferred.

• Strong proficiency with personal computers and Microsoft Office, including Excel, Word, and Outlook calendaring
• Working knowledge of legal terminology and general office procedures
• Excellent written and verbal communication skills
• Writing sample required (brief professional letter or memo; sensitive or privileged information may be redacted)

Interested candidates please send resume in Word format Please reference job code 136423 when responding to this ad.