Commercial Real Estate Administrative Specialist

Career Launchpad for Commercial Real Estate Professionals 🚀

Join a long standing (60+ years in business!) & growing commercial real estate brokerage working on high-value transactions across industrial, office, retail, land, and investment sales. The Houston office is lean, sharp, and expanding and this role sits at the center of the action.

You’ll work directly with senior leadership, support live deals, manage critical data, and help drive transactions from first outreach to closing. GREAT role for those proactive, detail-obsessed professionals who want real exposure and mentorship inside commercial real estate.

This role blends administrative excellence + deal support + business operations
.

• Partner daily with senior brokers to manage priorities and workflows
• Own calendars, scheduling, meetings, and property tours
• Handle inbound calls and draft polished follow-up emails
• Serve as a reliable point of contact for internal and external stakeholders
• Organize deal files and track transaction timelines
• Assist with leases, proposals, commission agreements, and closing docs
• Maintain pipeline reports, KPIs, and market comps
• Keep listings, maps, and property details accurate and current
• Scrub property databases to identify owners and new leads
• Prep daily call and email prospecting lists
• Track industrial listings and leasing activity across Houston
• Update CRM with contacts, notes, and follow-ups
• Support flyers, offering memorandums (OMs), and email campaigns
• Coordinate signage or occasional site visits
• Organize SharePoint folders and handle light office admin
• Support onboarding of new clients and engagements
• Co Star
• Crexi
• Salesforce-based CRM
• Microsoft Office Suite
• Full-time,
  onsite
• Typical hours: 8:00 – 5:00 PM
• Hands-on training and real mentorship from leadership
• Medical insurance (Blue Cross Blue Shield)
• Dental & vision options available
• 401(k) plan
• 10 paid holidays
• Quarterly team outings and a laid-back but high-performance culture
• Leadership that truly invests in people
• Real growth runway — this role can evolve significantly over time, with potential exposure to brokerage or higher-level operations

• 2–4 years of administrative, operations, or office support experience
• Experience in real estate, commercial real estate, brokerage, or property-related environments strongly preferred
• Prior support experience for brokers, sales teams, or client-facing professionals
• Strong attention to detail and follow-through
• Professional written and verbal communication skills
• Consistent and stable work history!

• Salesforce or CRM experience
• Exposure to CoStar or Crexi

• This is not a remote role — onsite presence is required
• The company does not provide visa sponsorship

✨ If you want a role where your work is visible, your contribution matters, and your career can actually go somewhere — this is it.