Executive Assistant

Overview

As the Executive Assistant (EA), you will provide high-level, confidential, and proactive administrative, operational, and project support to the Global Vice President of People Experience. This role acts as critical liaison between the VP, the People Experience leadership team, C-Suite executives, the Board of Directors, and external shareholders. It requires strong business acumen, sound judgement, discretion regarding sensitive HR matters, and the ability to anticipate needs in a fast-paced, strategically focused environment.

Alliant is a premier consulting and technology firm focused on helping businesses transform and thrive. Alliant offers six distinctive service lines to our clients. This role is within our People Experience (HR) department, supporting all service lines across the organization.

• Executive Support and Calendar Management
  • Proactively manage and maintain the VP’s dynamic calendar, prioritizing inquiries and meeting requests based on strategic goals and urgency, resolving scheduling conflicts across multiple time zones.
  • Serve as the primary point of contact, screening and routing internal and external communications; draft, proofread, and edit high-quality professional correspondence, reports, and presentations on behalf of the VP.
  • Coordinate domestic and international travel logistics and efficiently process and reconcile expense reports.
  • Organize and ensure seamless execution of Executive Committee, Board, and People Experience Leadership Team meetings, including preparing pre-read materials, defining agendas, arranging catering and logistics, and documenting key decisions and action items.
  • Support the business needs of the team reporting to the VP.
• Confidential HR and Project Management
  • Handle highly sensitive matters related to executive compensation, organizational design, labor relations, employee relations issues, and performance reviews with discretion and integrity.
  • Assist the VP in preparing materials for the Board of Directors and governance committees, ensuring documentation is accurate and compliant with relevant regulations.
  • Manage administrative components of critical HR projects (e.g., annual talent reviews, succession planning, large-scale HR technology implementations). This includes data collection, report generation, and tracking milestones.
• Department and Office Coordination
  • Establish and maintain robust filing systems to ensure quick and confidential access to documents, policies, and historical records.
  • Facilitate communication between the VP’s office and People Experience teams and cross-functional groups.
  • Maintain current organizational charts and reporting structures.
  • Coordinate celebrations, team lunches/dinners, and onboarding logistics (e.g., setting up workstations, ensuring equipment is available).
  • Ensure the department area remains clean and professional, especially during client-sponsored events.
  • Lead the People Experience team in office-related activities and competitions.
  • Ensure meeting rooms are prepared with supplies and that technology works; partner with IT to resolve issues promptly.
  • Order office supplies as needed.

• Preferred bachelor’s degree in business administration, Human Resources, or related field
• Preferred 5-7 years of experience supporting a C-Suite or Executive Level Officer, preferably within a large, global organization; prior experience in HR, Legal, or Finance is desirable
• Proven ability to handle confidential information with integrity and professionalism
• Advanced proficiency in Microsoft Office; prior experience with Workday is a plus
• Exceptional written and verbal communications skills, including drafting executive-level correspondence and synthesizing complex information into clear, concise reports
• Superior organizational skills with meticulous attention to detail and the ability to manage multiple priorities under tight deadlines
• Proactive, solutions-oriented mindset with the ability to anticipate needs, foresee potential conflicts, and solve complex problems independently
• Knowledge of core HR processes and terminology (Talent Acquisition, Total Rewards, Performance Management)
• Ability to work collaboratively in a fast-paced environment
• High sense of urgency with the ability to meet deadlines and changing priorities
• Receptiveness to performance feedback within a team environment
• Preferred candidate should reside or relocate to Houston

Alliant offers a comprehensive compensation and benefits package including 100% employer-paid medical/dental premiums for single coverage for certain options, 401(k) matching, PTO, life insurance and disability, onsite gym and group exercise classes, paid parking, daily allowance for onsite café and Starbucks, and more.

Do Work That Matters.
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