Executive Assistant

The Executive Assistant provides comprehensive administrative support to the CEO, CFO and the Company’s Board of Directors. This position manages daily office tasks like scheduling meetings, managing calendars, preparing correspondence, coordinating travel arrangements, maintaining office supplies, answering non-routine correspondence, and assembling highly confidential and sensitive information, ensuring smooth operation of the office environment while providing excellent communication and organizational skills. The Executive Assistant deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

Independent judgment is required to plan, prioritize, and organize diversified workload.

• Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining the executive’s schedules.
• Works with the Company’s travel advisors to make travel and lodging arrangements.
• Assists with event planning, including support for company events as well as functional and departmental meetings and conferences.
• Establishes, maintains, processes, and updates routine and sometimes confidential files, records, and/or other documents.
• Welcomes and directs visitors, when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of departments; accepts, screens, and routes telephone calls as required.
• Sorts, screens, and distribute incoming and outgoing mail; drafts or prepares responses to routine inquiries; and operates a variety of office equipment.
• Assists with projects or duties pertinent to the executives, as needed.
• Processes a high volume of work and meets tight deadlines.
• Handles multiple tasks, with multiple managers, simultaneously to achieve goals.
• Communicates with people in an efficient and timely manner.
• Manages time in such a way to be able to adjust approach to resolving problems quickly in response to changing priorities and unexpected events.
• Maintains confidentiality with regard to sensitive information.

• Demonstrated ability to interact professionally, effectively, and appropriately with high-level professionals, boards, committees, and executive staff.
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Excellent verbal and written communication to interact with various stakeholders.
• Strong attention to details - accuracy in handling data and completing tasks.
• Competence in handling sensitive and confidential information.
• Strong interpersonal and organizational skills.
• Ability to manage changing priorities and work in a dynamic environment.
• Twelve (12) years’ experience working as an executive assistant.

As part of our commitment to fostering a high-performance culture, employees are expected to align their actions and decisions with the principles outlined in our Behavioral Framework. This framework serves as the foundation for our organizational culture and guides our behaviors to drive better outcomes across the company. Employees are responsible for incorporating these behaviors into their daily actions, relationships, and decision-making to help manage expectations, strengthen relationships, and contribute to the overall success of the organization.

Our five behaviors that define our culture are:

Analyze & Plan – being deliberate in understanding and describing the problem to solve and using information from a range of relevant sources to develop solutions that are effective and evidence-based

Collaborate – Collaborating effectively, sharing ideas and leveraging one another’s strengths based on trust, transparency and empathy, creating an environment where everyone’s input is valued

Communicate – Communicate clearly with all employees and stakeholders, ensuring active listening, understanding and timely information sharing

Learn, Grow & Adapt – Building organizational capability through our own learning and development while coaching others and supporting others to adapt, learn and develop

Deliver Results – Striving to deliver and exceed…