Administrative Assistant Houston, TX

Administrative Assistant I Houston, TX

2+ years of experience in a receptionist or administrative support role.

Experience level:
Associate Experience required: 5 Years Education level:
All education level Job function:
Non IT Consultant Industry: Oil & Energy Pay rate :
View hourly payrate Total position: 1 Relocation assistance:
No Visa sponsorship eligibility:
No

The Receptionist will serve as the primary point of contact for Level 7 project teams. This role is essential for ensuring smooth day-to-day operations by providing administrative support, coordinating meetings, managing hospitality needs, and maintaining office spaces. The individual will also assist Project Execution Growth Projects and other departments as needed.

• Greet and assist visitors, clients, and vendors in a professional and courteous manner.
• Manage visitor sign-in and security protocols.
• Serve as the point of contact for inquiries related to the NESE Project Team.

• Provide general administrative assistance to the NESE Project Team and other level 7 project teams.
• Prepare and distribute meeting agendas, presentations, and documentation.
• Handle incoming calls, emails, and correspondence efficiently.

• Schedule and organize meetings, including booking conference rooms and arranging technology needs.
• Coordinate catered meals for meetings and team events.
• Ensure meeting spaces are prepared and equipped.

• Maintain galley and copy room supplies; monitor inventory and reorder as needed.
• Ensure cleanliness and organization of common areas on Level 7.
• Liaise with facilities and vendors for maintenance or service requests.

• Assist Growth Projects and other departments with administrative tasks as needed.
• Support special projects and events across the organization.

• High school diploma or equivalent; associate degree preferred.
• 2+ years of experience in a receptionist or administrative support role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor and customer service orientation.
• Attention to detail and proactive problem-solving.
• Ability to work independently and as part of a team.
• Flexibility to support multiple departments and adapt to changing priorities.