Administrative Assistant, Senior

We're searching for a Senior Administrative Assistant - someone who works well in a fast-paced setting. In this position, you will provide direct administrative support for multiple leaders, one of which must include primary support to an Executive (Assistant Vice President or above) and/or a Senior Physician Leader who reports directly to an In Chief and has system responsibility.

Think you've got what it takes?

Job Duties & Responsibilities

* Composes correspondence, memos, and reports, according to guidelines and in a timely manner

* Type, format, create, and proofread a variety of materials including handwritten, typewritten correspondence, presentations, memos, reports, agendas, and contracts, as instructed, and verifies the conformity of documents to Texas Children's Hospital standards

* Assemble documents and presentations as needed, for external meetings

* Manages the leader's calendar

* Telephone various internal and external personnel to arrange meetings

* Coordinate with other administrative staff to reserve conference rooms as needed

* Answer the telephone in a courteous manner, identifying department and offering assistance

* Take telephone messages including name of caller, date, time, return telephone number and legible message when applicable

* Retrieve messages immediately and take appropriate action upon return-to-work area.

* Interface with all employees in a professional, courteous manner to assure that requests are met amicably, and a congenial work atmosphere is maintained

* Maintain excellent relationships with departments throughout the hospital, assuring a good working atmosphere

* Handle incoming/outgoing mail

* Arrange travel

* Participate in reception relief

Skills & Requirements

* Required H.S. Diploma or equivalent Required

* Required 5 Years Secretarial Experience Required

* Preferred Medical and College Background