Accounts Payable Specialist

Position Description

Position Overview:

The Accounts Payable Specialist supports the Finance & Budget Department within the Office of the County Engineer (OCE) by ensuring the accurate, timely, and compliant processing of accounts payable transactions. Reporting to the Accounts Payable Supervisor, this role aids daily financial operations by efficiently processing invoices, coordinating payments, and working with internal and external stakeholders. This position plays a key role in supporting Countywide Procure-to-Pay (P2P) initiatives to enhance pre-invoice processing, increase consistency in documentation requirements, and establish efficient, standardized processing timelines.

The Accounts Payable Specialist supports these efforts by assisting with pre-invoice review activities, ensuring qualified invoices are processed in accordance with established procedures, and helping streamline workflows across purchasing, contracting, and payment functions. This role demands strong attention to detail, coordination skills, and the ability to navigate complex financial systems and processes. The position directly contributes to improving the County's ability to process purchase orders and payments efficiently, supporting continuity of construction, repairs, recovery efforts, and other operational activities that impact public safety and essential community facilities.

Job Duties:

* Coordinate with internal divisions within the Office of the County Engineer, Harris County Precincts, and external agencies to support accounts payable activities.

* Initiate and manage purchase orders, addendums, and replacements in People Soft.

* Receive, review, and process invoices through eBuilder, Open Text, Tririga, and People Soft in accordance with County procedures.

* Review and approve invoices in Open Text to ensure accuracy, completeness, and compliance.

* Coordinate directly with vendors to resolve invoice discrepancies, payment issues, and documentation requirements.

* Monitor purchase order balances and allocate payments to the appropriate accounts.

* Enter Commissioners Court approval dates and maintain accurate invoice records.

* Support the processing of Requests for Proposals (RFPs), as assigned.

* Conduct research and compile, assemble, and analyze financial and operational data to support departmental needs.

* Ensure timely processing of invoices and related tasks to meet established deadlines.

* Perform other duties as assigned.

* Responsibilities may evolve based on departmental needs and operational priorities.

Harris County is an Equal Opportunity Employer

(Use the "Apply for this Job" box below). Employment Opportunity Plan .aspx

If you need special services or accommodations, please call  or email

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Requirements:

Education

* High School diploma or equivalent.

Experience:

* 3 years of verifiable Accounts Payable experience.

Knowledge, Skills & Abilities (KSAs)

* Office 365 Experience (Outlook, Word, Excel).

* Ability to operate standard office equipment in a professional office environment.

* Adobe PDF.

* Strong written and verbal skills for effective communication with various government agencies and the public.

* Strong organizational skills in managing records and files.

* Analytical skills and attention to detail - review invoice coding/images.

* Accuracy and efficiency - input data promptly and accurately.

* Ability to learn new software quickly and adapt to procedural changes easily.

* Ability to prioritize daily tasks effectively and handle multiple assignments within deadlines.

* Possession of a valid Texas driver's license, a good driving record, and the ability to operate a county vehicle.

* Consistent attendance, punctuality, and reliable presence for scheduled work.

* Build and maintain cooperative, effective, and productive working relationships using tact, patience, and courtesy.

NOTE:

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Preferences:

Education

* Bachelor's degree in accounting, finance, business administration, or related field.

Experience:

* Experience with Invoice OCR - Workflow Management Systems.

* Experience with complex procure-to-pay solutions Systems.

* Experience developing and delivering training.

Knowledge, Skills & Abilities (KSAs)

* Knowledge of the People Soft ERP system

* Proficient in Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word, Outlook, PowerPoint, Visio)

* Ability to exercise flexibility in accommodating shifting priorities, demands, and schedules

* Working knowledge of Harris County government and procedures

* Knowledge of eBuilder…