Ownership Services Specialist

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024.

Discover endless opportunities to grow and make your mark at Hines.

We are seeking a highly organized and proactive Ownership Services Specialist to join our team. This individual will serve as a central coordinator and project manager across a wide range of personal and professional domains, ensuring seamless execution of household, staffing, and executive-related initiatives.

Responsibilities include, but are not limited:

Family Office Operations

• Act as a quarterback for general family office services and projects, ensuring smooth communication and task execution
• Coordinate across internal and external stakeholders to maintain operational excellence

Services Project Management & Coordination

• Oversee and manage family service providers, including household staff, property management, security, travel, and other family service needs as they arise
• Ensure high level of performance from family service providers
• Assist in resolving family service provider performance issues
• Liaise with vendors, contractors, and service providers to ensure timely and high-quality execution of various services

Staffing & Personnel Support

• Assist with onboarding and management of household staff
• Coordinate with external agencies and internal HR for staffing needs, as well as payroll and HR management of household staff

Executive Support Collaboration

• Work closely with the CEO’s executive assistant to align scheduling, travel, and logistics
• Provide backup support for calendar management, appointments, and personal errands

Minimum Requirements include:

• High school diploma or equivalent from an accredited institution;
  Bachelor's degree preferred
• 5+ years of experience in office management, hospitality, executive support, or similar roles
• Proven ability to manage multiple projects and priorities with precision
• Exceptional organizational and communication skills

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.