Executive Personal Assistant

Our Client is a commercial real estate organization known for its dynamic leadership and fast-paced, high-performance environment. The company values precision, discretion, and operational excellence, and supports senior leadership with trusted professionals who thrive behind the scenes.

The Executive Personal Assistant will provide high-level administrative and personal support to the CEO, ensuring seamless day-to-day operations across both professional and personal responsibilities. This role is ideal for a highly organized, proactive professional who anticipates needs, exercises sound judgment, and handles sensitive matters with absolute discretion.

• Provide comprehensive personal and executive administrative support to the CEO
• Manage billing, personal finances, and expense tracking for the CEO and family members
• Oversee payment schedules and coordination for household staff
• Coordinate meetings, appointments, complex travel arrangements, and conference calls
• Prepare agendas, briefing materials, and follow-up action items for meetings
• Take meeting minutes and ensure timely follow-through on deliverables
• Liaise with internal and external stakeholders including clients, vendors, and board members
• Screen, prioritize, and respond to incoming calls and emails on behalf of the CEO
• Draft, edit, and proofread correspondence, reports, and presentations
• Maintain highly organized electronic and paper filing systems
• Monitor daily AMEX activity for the CEO and staff, ensuring proper limits, payments, and receipt collection
• Prepare monthly reconciliation reports for both company and personal expenses
• Coordinate with the Office Manager to manage office supplies and vendor relationships
• Ensure the CEO’s office environment remains organized, efficient, and fully functional

• Bachelor’s degree in Business Administration, Communications, or a related field preferred
• Minimum of five years of experience in an executive assistant or similar senior administrative role
• Experience managing complex schedules, logistics, and competing priorities
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and confidentiality
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to multitask, prioritize effectively, and work independently with minimal supervision
• Strong interpersonal skills and a polished professional demeanor

• Additional training or experience as an Accounting Assistant or Administrative Assistant
• Prior experience supporting a C-level executive in a fast-paced environment

• Mid-Senior level

• Full-time

• Administrative

Medical insurance

Vision insurance

401(k)