Administrative Assistant

This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$21.00/hr - $22.00/hr

Direct message the job poster from Russell Tobin

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred.

Job title: Administrative Assistant

Location: Houston, TX

Duration: 6 months

Pay rate: $21-$22/hour

• Calendar and travel management for executives
• Expense processing and timely expense management
• Meeting coordination and scheduling
• Handling confidential information
• Coordinating and scheduling meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Calendar management for bankers (Associate level+)
• Coordinating room bookings for internal/external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including visa applications, international flight and accommodation bookings
• Taking on ad‑hoc tasks while maintaining workflow
• Supporting teams in day‑to‑day issues, needs and queries

• Excellent Microsoft Word, Excel and Outlook skills
• Can manage competing time‑sensitive priorities and tasks
• Demonstrates dependability and high attention to detail along with the ability to multi‑task
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organizational levels, internally and externally
• Team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries
• Discretion to deal with confidential business matters
• Friendly, polite and approachable with a "can do" attitude
• Zero to one year of experience

Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.

High School Diploma Required

Bachelor's Degree Preferred

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k) retirement savings plan, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Entry level

Contract

Administrative, Finance, and Consulting

Administrative and Support Services, Banking, and Investment Banking