Assistant Office Manager School Choice

Position: Assistant Office Manager 3 School Choice
Location:

Hattie Mae White

Department:
School Choice Operations

Area:

Northwest

Contract Months:12

Salary Range: $40,000.00 - $55,000.00

Academic Year: [[fiscal

Year]]

JOB SUMMARY

The Assistant Office Manager 3 will take on a strategic role in overseeing and managing the administrative functions of the office. The Assistant Office Manager 3 will be a professional with extensive experience in office management and a strong ability to lead and mentor a team. The Assistant Office Manager 3 will collaborate closely with the Office Manager and executive leadership to drive operational excellence and enhance the overall efficiency of the office.

MAJOR DUTIES & RESPONSIBILITIES

List most important duties first

1. Supports all aspects of School Choice office operations, ensuring adherence

to District policies and procedures, and assisting families in the parent center

with navigation of the school choice process.

2. Implement strategies to optimize School Choice office productivity and

streamline administrative processes.

3. Provide guidance to the administrative staff, fostering a positive and

collaborative work environment within the School Choice office.

4. Collaborate with School Choice Office Manager and department leaders to

assess School Choice Office needs, anticipate potential challenges, and

implement effective solutions

MAJOR DUTIES & RESPONSIBILITIES CONTINUED

5. Conduct regular assessments of office systems, workflows, and procedures,

identifying areas for improvement and implementing changes as necessary.

6. Foster strong relationships with internal and external stakeholders,

representing the office and company in a professional manner.

7. Other duties as assigned.

EDUCATION

High School Diploma or GED

WORK EXPERIENCE

1-3 years proven experience in an administrative role, preferably in an office setting.

SKILL AND/OR REQUIRED LICENSING/CERTIFICATION

Proficient in using office software (e.g., Microsoft Office Suite, SAP, HTML, email, calendar management).

Office equipment (e.g., computer, copier)

LEADERSHIP RESPONSIBILITIES

No supervisory or direct people management responsibilities. May provide occasional work guidance, technical advice and training to staff.

WORK COMPLEXITY/INDEPENDENT JUDGMENT

Work and tasks are often straightforward, routine, structured and guided by established policies and procedures. Little, if any, independent judgment is required, outside of making basic choices in the selection and application of established methods. The job receives frequent, ongoing supervision.

BUDGET AUTHORITY

Participates in a group plan and/or budget development.

PROBLEM SOLVING

Decisions are made on routine matters affecting few individuals and usually within the confines of the job's own department. Specific job activities and results are typically reviewed closely. There are limited requirements for developing new ideas or changes in methods, procedures or services.

IMPACT OF DECISIONS

Follows rules and procedures. Decisions can have minimal or no impact to HISD. Errors can be readily detected, usually by the employee, and, if made, would result in minor expense for correction.

COMMUNICATION/INTERACTIONS

Information sharing - gives and receives information such as options, technical direction, instructions, and reporting results. Interactions are mostly with customers, own supervisor, and coworkers in own and other departments.

CUSTOMER RELATIONSHIPS

Takes routine or required customer actions to meet customer needs. Responds promptly and accurately to customer complaints, inquires and requests for information and coordinates appropriate follow-up. May handle escalated issues passed on from coworkers or subordinates.

WORKING/ENVIRONMENTAL CONDITIONS

Work is normally performed in a typical interior work environment which does not subject the employee to any hazardous or unpleasant elements.

Bending and Stooping:
Bending body downward and forward by bending spine at waist.

Climbing:
Ascending or descending ladders or stairs using feet and legs and/or hands and arms. Body agility is emphasized.

Light Carrying/Lifting:
Physical transporting, raising items from a lower to higher position, or moving objects horizontally weighing less than 15 pounds from one location to another.

Moderate Carrying/Lifting:
Physically transporting, raising items from a lower to higher position, or moving objects horizontally weighing 15 to 44 pounds from one location to another.

Houston Independent School District is an equal opportunity employer.